Download Siemens HiPath 3000 V3.0 or later Gigaset M1 Professional Operating instructions
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HiPath 3000 V3.0 or later Gigaset M1 professional in HiPath Cordless Office Operating Instructions Safety notes for the mobile telephone Safety notes for the mobile telephone Danger: • • • Do not use the mobile telephone in potentially explosive atmospheres. Do not install the handset in the vicinity of electronic equipment to avoid mutual interference. A transmitter power is emitted by your mobile telephone. Please observe safety procedures for your area. Note: • • Radio signal interference is possible when using headsets. Please provide the operating instructions with the mobile telephone if giving it to another user. Note: • CE (customer equipment) does not continue to support emergency dialing after loss of mains power, if battery back up and power fail swithover to emergency analogue phones is not available. Overview of unit parts Overview of unit parts 1 14 2 3 15 4 6 8 5 7 16 9 17 10 11 13 12 1 Receiver inset 10 Hash key 2 Display 11 NET/callback key 3 Display keys 12 Direct call key 4 Control key 13 Microphone 5 Talk key 14 Ringer loudspeaker 6 On-hook and on/off key 15 Screws for batter compartment lid 7 Speakerphone key 16 Battery compartment lid 8 Missed calls list 17 Slot for attachment clip 9 Star key How to use the keys: Æ page 10 I Safety notes for using the battery Safety notes for using the battery Caution: • • • Only use approved batteries. Avoid contact with fire and water. Only use the approved C39280-Z4-C373 power supply unit provided for operating the charging shell. All electrical and electronic products should be disposed of separately from the municipal waste stream via designated collection facilities appointed by the government or the local authorities. The correct disposal and separate collection of your old appliance will help prevent potential negative consequences for the environment and human health. It is a precondition for reuse and recycling of used electrical and electronic equipment. For more detailed information about disposal of your old appliance, please contact your city office, waste disposal service, the shop where you purchased the product or your sales representative. The statements quoted above are only fully valid for equipment which is installed and sold in the countries of the European Union and is covered by the directive 2002/96/EC. Countries outside the European Union may have other regulations regarding the disposal of electrical and electronic equipment. II Contents Contents Overview of unit parts. . . . . . . . . . . . . . . . . . . . . . . . . . I Operating instructions . . . . . . . . . . . . . . . . . . . . . . . . . 1 Conducting calls – the basic functions . . . . . . . . . . . 1 Activating/deactivating the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . First seize the line, then dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dial first, then seize the line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Manual number redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Enquiry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Placing a call in a call pickup group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Ending a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Conducting Direct Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Activating or deactivating the keypad lock . . . . . . . . . . . . . . . . . . . . . . . Leaving the radio network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2 2 3 3 4 5 6 6 7 8 9 9 Description of the keys. . . . . . . . . . . . . . . . . . . . . . . . 10 Function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . NET/Callback key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Control key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Display keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 11 11 12 Putting the handset into service . . . . . . . . . . . . . . . . 13 Removing the protective cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Inserting the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Charging and using the battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Operating and charging times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Permitted batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Fitting the attachment clip. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setting the handset display language . . . . . . . . . . . . . . . . . . . . . . . . . . Setting the system display language. . . . . . . . . . . . . . . . . . . . . . . . . . . 13 13 14 15 15 16 16 17 Setting the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Handset volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Ringer volume and melody . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Advisory tones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 III Contents Activating or deactivating the ringer volume: . . . . . . . . . . . . . . . . . . . . Activating or deactivating the warning tone . . . . . . . . . . . . . . . . . . . . . Activating/deactivating the silent alert. . . . . . . . . . . . . . . . . . . . . . . . . . Activating/deactivating automatic call answering . . . . . . . . . . . . . . . . . Setting the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Determining direct call numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Resetting the defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 21 22 22 23 23 24 Conducting calls – enhanced functions . . . . . . . . .26 Speakerphone mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Number redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . System speed dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Individual system speed dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . System telephone directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Handset directory/carrier list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Directed assignment of an MSN (multiple subscriber number) . . . . . . Making calls using identification codes . . . . . . . . . . . . . . . . . . . . . . . . . Using the handset as a second line. . . . . . . . . . . . . . . . . . . . . . . . . . . . Deactivating the phone number display . . . . . . . . . . . . . . . . . . . . . . . . Directed call transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Activating/deactivating do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . Call charge display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Call trace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Entrance telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . TDS telephone data service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Activating control relays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sending a signal to the network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . External call forwarding with a multiple subscriber number . . . . . . . . . Using night service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using dual-tone multifrequency signalling. . . . . . . . . . . . . . . . . . . . . . . Parking/activating calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 27 28 29 30 31 32 33 34 35 35 36 37 37 38 40 40 41 42 43 44 45 Conducting calls – with multiple users . . . . . . . . . .46 Call waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Call waiting tone off/on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Disabling/enabling automatic call waiting . . . . . . . . . . . . . . . . . . . . . . . Override. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Transferring calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Placing a call on hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Toggling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Conducting a conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using the second call function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IV 46 47 48 48 49 51 51 52 55 Contents Group functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Activating/deactivating group calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . Ringing group on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . UCD call distribution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mulap group (Multiple Line Application) . . . . . . . . . . . . . . . . . . . . . . . . 56 58 59 62 Message functions . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Leaving a message/advisory message . . . . . . . . . . . . . . . . . . . . . . . . . Sending/calling text messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Answering a message or voice-mail message . . . . . . . . . . . . . . . . . . . Caller list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 66 68 70 Additional functions . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Handset alarm clock function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Handset appointment reminder function. . . . . . . . . . . . . . . . . . . . . . . . System appointment function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setting the room monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Walkie-talkie mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Selecting a base . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 73 75 77 78 80 Telephone blocking. . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Telephone lock code programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Locking/unlocking the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Central telephone lock/locking/unlocking other handsets . . . . . . . . . . . 83 System functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Calling functions via the menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Calling functions via codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Functions and codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cleaning the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Technical data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Declaration of conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 89 89 90 91 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 V Operating instructions Step-by-Step Operating instructions These operating instructions describe your handset and its functions on your communications system. All functions that can be performed via your handset are described here. If some of the required functions are not available on your handset, it may be due to one of the following: • The function is not configured for you or your handset - please contact your system administrator. • Your communications platform does not feature this function - please contact your Siemens contract partner to upgrade. Conducting calls – the basic functions You can use your handset to make both internal and external calls. Internal calls are calls that • you make within the range of a communication system, e. g. within your company, • you make between networked communication systems, e. g. to different company locations. External calls are calls that you conduct with users of the public telephone network. Activating/deactivating the handset a Press the On-hook key until the activation or deactivation is confirmed by a crescendo tone sequence. Note: • • The handset can only be fully switched off when removed from the charging shell. The handset is automatically set to on or message status if it is placed in the charging shell. If your preferred language for the display texts is not set, you can set this yourself (Æ page 16). 1 Conducting calls – the basic functions Step-by-Step Displaying the connection quality The strength of the incoming signal is displayed by the "receive field strength" icon in on or message status: | Ò Ñ Ð No receive field strength Low receive field strength 50% receive field strength 100% receive field strength The radio range is different indoors and outdoors (Æ page 89). Please consult your system administrator in the event of range problems. First seize the line, then dial c or u o p Press the Talk or Speakerphone key. Enter the required phone number. The user will be called. Typing errors cannot be corrected. If you make a typing error: press the On-hook key. The user answers. Conduct the call. Dial first, then seize the line o and poss. W Enter the required phone no. and correct individual characters as necessary using the "Delete" Display key. possibly © The following functions are available while you are entering the phone number: • "Insert Pause" (Insert a dial pause, e.g. between the prefix and phone number or when checking a mailbox.) • "Insert TBR" (irrelevant) • "Copy to Directory" (save the phone number in the handset’s redial list) Note: This dialling preparation function is also available with number redial and dialling using the handset redial list. 2 Conducting calls – the basic functions Step-by-Step c or u p Press the Talk key or Speakerphone key within 30 seconds. The user will be called. The user answers. Conduct the call. Manual number redial The last five phone numbers dialled are automatically saved in the redial list. z Call the redial list. D or E Press the top or bottom of the control key to select the required phone number. c Press the Talk key. Callback This function enables you to call a user who does not answer or whose line is busy. The Callback function enables you to contact him as soon as he hangs up or reuses his telephone. Please note that a line is signalled as busy when it is being called by another user. You can continue to use your handset without restriction when a callback has been booked. You can also send a callback request as a message (Æ page 66). This function can also be called by entering the code (Æ page 84). Booking a callback p Callbck a The number is dialled. You hear the busy tone or the user does not answer. Save the callback request. Press the On-hook key to end the process. 3 Conducting calls – the basic functions Step-by-Step You receive a Callback call c You will receive the callback, as soon as the user you want has hung up or the first time he uses his telephone. The following appears on your handset display "Callback:...". Press the Talk key. The connection is set up. Note: Callbacks are repeated until a connection is established or until the callback is deleted. A handset can initiate up to five callbacks and can be the destination for up to five callback requests. If these conditions are met, any further callbacks are rejected. Deleting a callback request c Menu Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< More features? [ Select and confirm the menu item. >< #58=View callbacks? [ Select and confirm the menu item. Mnu >< Delete? Call the additional menu. [ Select and confirm the menu item. a Press the On-hook key to end the process. Enquiry You interrupt your call to conduct an enquiry with a user (including external users) and then resume the original call. p Enquiry You are on a call. Activate enquiry. The current call is placed "on-hold", so that the first user waits. o Enter the phone number for the enquiry call. 4 Conducting calls – the basic functions Step-by-Step p The number is dialled. The user answers. The enquiry starts. The enquiry is ended and you return to the call "onhold" either: The second user hangs up. You are reconnected to the first user. or: Menu >< Quit and return? Call the system menu. [ Select and confirm the menu item. You are reconnected to the first partner. However, you can also • toggle between the partners (Æ page 51), • set up a conference (Æ page 52) or • transfer the waiting partner to the second partner (Æ page 49). The second user is busy or does not answer Î Cancel the callback. You are reconnected to the first partner. During the enquiry you can • book a callback (Æ page 3), • activate call waiting (Æ page 46) or • override(Æ page 48). Answering a call Your handset rings and/or vibrates (Æ page 22). The caller information appears on the display. The name and/or telephone number of the caller can be displayed. The following options are available for answering a call: k c or u The handset is in the charging shell: remove the handset from the charging shell (functions only if "Auto Answer" is active Æ page 22). The handset is not in the charging shell. Press the Talk key or Speakerphone key. When you have answered the call you can • transfer the call (Æ page 49), 5 Conducting calls – the basic functions Step-by-Step • • place the call on hold and consult with someone else in the room (Æ page 51), place the call on hold and call a second partner (Æ page 4) in order to forward (Æ page 49) or toggle the call (Æ page 51) or to set up a conference (Æ page 52). Rejecting a call If you do not wish to be disturbed, you can reject the call. Reject call Confirm the message displayed with one of the two Display keys. The call is rejected and the caller hears the busy tone. Placing a call in a call pickup group You can use your handset to pick up calls to telephones within your call pickup group (set by the service engineer). This is also possible when you are conducting a call. c Menu >< Group Pickup? Prerequisite: You hear that a telephone in your call pickup group is ringing. Press the Talk key. The message "Call for:" appears on the display. Call the system menu. [ Select and confirm the menu item. p Conduct the call. Ending a call a or k Press the On-hook key or place the handset in the charging shell. The call charges are displayed, depending on the communication system. 6 Conducting calls – the basic functions Step-by-Step Call forwarding This function is for when you leave your desk for a while and want certain calls to be forwarded to your new location. The forwarding destination for internal calls can be any internal or external phone number. The destination number is usually an external phone number because you can be reached internally anytime by means of your handset. c Menu >< Activating call forwarding Press the Talk key. Call the system menu. [ Select and confirm the menu item. Forwarding on? either: >< [ Select and confirm the menu item. 1=all calls? or: >< [ Select and confirm the menu item. 2=external calls only? or: >< 3=internal calls only? [ Select and confirm the menu item. continue: o Enter the destination phone number. Save a Save the settings. Press the On-hook key to end the process. Note: The external code must be entered before external phone numbers. If the service engineer has activated DTMF DID, you can also forward calls to these external phone numbers. Deactivating call forwarding c Prerequisite: The room monitor function is activated. Press the Talk key. 7 Conducting calls – the basic functions Step-by-Step Menu >< Divert cancelled? Call the system menu. [ Select and confirm the menu item. a Press the On-hook key to end the process. Conducting Direct Calls Note: • • A direct call number must be determined in the room monitor function before making a direct call for the first time (Æ page 23, Æ page 77). The phone number must be changed each time this function is switched from room monitor to direct call and vice versa. If a direct call number is specified, you can conduct direct calls in on or message status. This is also possible if the keypad lock is activated. a...a If the mobile telephone is in dial, ringing or call status, press the on-hook key repeatedly (if necessary) to switch to on or message status. Press the direct call key. If automatic redial is activated: Press the direct call key twice. Note: Direct calls cannot be performed in the following cases: • If the mobile telephone is in default state. • If the mobile telephone is in dial, ringing or call status. • If the direct call number has been deleted in the room monitor function. • If the room monitor function is activated. • If the walkie-talkie mode is activated. 8 Conducting calls – the basic functions Step-by-Step Activating or deactivating the keypad lock The keypad lock prevents keys from being pressed accidentally, e. g. when carried in a pocket. The keypad lock is automatically deactivated when a call is received and re-activated when the call is over. ª Press the hash key until the activation or deactivation is confirmed by a crescendo tone sequence. A key icon on the display indicates that keypad lock is active. Leaving the radio network After leaving the radio network The base name flashes on the display. The handset repeatedly attempts to synchronise with a base. The intervals between synchronisation attempts increase on account of the integrated power saving function. You can switch off your handset to save the battery. The date and time settings will be lost (Æ page 23). 9 Description of the keys Description of the keys Function keys The following function keys are available: Key Name Use a On-hook and on/off key • • • • c Talk key • • • • u Speakerphone key • • • • 10 End a call Cancel functions Jump back to the previous menu (only following © ) Activate or deactivate the handset Answer a call Dial a phone number Switch from speakerphone mode to handset mode Access telephone system functions Answer a call Dial a phone number Switch from handset to speakerphone mode Access telephone system functions ? Message list Access message lists « Star key Activate/deactivate the ringer ª Hash key Activate/deactivate keypad lock R NET/callback key • Open the Net carrier list • R-key function (Æ page 11) Direct call key Select a pre-defined direct call number (Æ page 8) Description of the keys NET/Callback key The NET/Callback key provides access to the following functions depending on how it is operated: Operation Function Press Open the Net carrier list Press and hold (min. 1 second) R-key function: • Insert a pause (e. g. between the prefix and the phone number, or when checking a mailbox) • End connection to a mailbox (e. g. when performing a callback, setting up a conference or transferring a call) Control key The control key is assigned different functions depending on the operating situation: Control key In idle status E In lists and menus In an input field Next menu level up Move the cursor up one line D Open the mobile’s telephone directory Next menu level down Move the cursor down one line G Open the menu Select an entry (OK) Move the cursor right Next menu level up, cancel Move the cursor left F 11 Description of the keys Display keys Each Display key can be allocated up to two functions. Display key programming depends on the operating status. A function can be represented by text or an icon. Icon Name Use © Menu Call the handset menu Delete Delete inputs from right to left z Number redial Open a list of the last five phone numbers called J Message list Open message list Î Go Back Go back to the next highest menu level, cancel n Internal Stop entering the phone number after the first digit Up/down Scroll up or down to select menu items OK Confirm the selected menu item Phonebk Telephone directory Call the system telephone directory: Enquiry Consultation Make a consultation Toggle Toggle Toggle between two partners 2ndCall 2nd call Accept call waiting Callbck Callback Conduct a callback with a second partner Change Change Change the configuration Save Save Save entries Dial Dial Dial the digits entered Send Send Send information message Menu System menu Call the system menu Additional menu Call the additional menu X <> [ Mnu 12 Putting the handset into service Putting the handset into service Removing the protective cover Remove the protective cover from the display before putting the handset into service. Inserting the batteries The batteries are supplied uncharged. They are charged in the handset. Note: • • • • Please observe the safety notes on the back cover. Only use approved batteries (Æ page 15). Open the battery compartment in a dust-free environment only. Your telephone directory entries and all settings remain stored even if you remove the batteries. The date and time settings will be reset. Opening the battery compartment Unscrew the battery compartment lid with a coin, for example (1), and remove it (2). Inserting the battery Insert the permitted battery (3). 1 2 6 3 5 4 Closing the battery compartment Replace the lid (4), slide it back over the battery compartment (5) and screw it on tightly (6). 13 Putting the handset into service Charging and using the battery To charge the battery, insert the mobile telephone into the charging shell with the keypad facing forwards. Note: Only use the approved C39280-Z4-C373 power supply unit to operate the charging shell. The charging status is indicated by the charge status display. This flashes during charging: = e V U Battery empty Battery 33% charged Battery 66% charged Battery 100% charged Note: • • • 14 Initial charging: charge the battery for at least 16 hours, regardless of the charging status icon. Without replacing it in the charging shell, use the mobile telephone until the "battery low" beep is heard. This action aligns the charge status display with the battery operating times. To achieve full operating and charging times (see page 15), let the mobile telephone discharge a number of times without replacing it in the charging shell until the battery low beep sounds. For future charging: you can place your mobile telephone in the charging shell each time it is used. Charging is electronically controlled which ensures that the battery is charged optimally. Putting the handset into service Operating and charging times The operating times are only achieved after several charging and discharging cycles. Capacity (mAh) Standby mode (hours) Talk time (hours) Charging time (hours) 500 up to 250 over 15 approx. 5.5 Permitted batteries The following battery is permitted for the mobile telephone: Nickel Metal Hydrid (NiMH), 500 mAh Order no. L36145-K1310-X229 15 Putting the handset into service Step-by-Step Fitting the attachment clip A second battery compartment lid is supplied with the mobile telephone featuring a slot for the attachment clip. Assemble the attachment clip as follows: Opening the battery compartment Unscrew the battery compartment lid with a coin, for example, (1) and remove it (2). Closing the battery compartment Replace it with the second lid featuring the clip slot (3). Slide this back over the battery compartment (4) and screw it on tightly (5). Assembling the attachment clip Press the attachment clip until it locks into the slot (6). 5 1 2 4 3 6 Setting the handset display language If your preferred language for display texts is not set as the default, then you can set this yourself. Open the main menu © or G Open the main menu of the mobile phone. Open the submenu either: DE H/Set Settings [ Select and confirm the menu item. or: DE Einstellungen [ Select and confirm the menu item. Open the submenu 16 Putting the handset into service Step-by-Step either: DE Language [ Select and confirm the menu item. or: DE Sprache [ Select and confirm the menu item. Select a language DE Deutsch ... [ Select and confirm the language you require. Note: For how to return the telephone to the default settings (Æ page 24). Setting the system display language c Menü If you wish to change the language of the display texts, then you must also change the system language on the handset. A different language can be set for every handset on the system. Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< More features? [ Select and confirm the menu item. >< *48= Select language? [ Select and confirm the menu item. >< 11=German ... [ Select and confirm the language you require. a Press the On-hook key to end the process. 17 Setting the handset Step-by-Step Setting the handset You can change the standard settings of the handset if you are not happy with them. Handset volume When selecting the menu, the tone sounds at the current setting in speakerphone mode. You can choose between five volume levels in handset mode and three volume levels in speakerphone mode. __Handset Volume__ 1 2 f B Î g 1 Volume in speakerphone mode 2 Volume in handset mode Save © or G Open the main menu of the mobile phone. DE Sound Settings [ Select and confirm the menu item. DE Handset Volume [ Select and confirm the menu item. F G Fix the setting. D Move the cursor down one line. ... Save Save the settings. Ringer volume and melody Setting the ringer volume and melody When selecting the menu, the ringer sounds at the current setting. You can choose between three ringer volumes, as well as a crescendo ring (volume increases gradually) and no ringer. The ten ringer melodies cannot be stored in the communication system. Display when ringer is deactivated. 18 Setting the handset Step-by-Step 1 Ringer volume 1 2 3 ___Ringer Settings___ f g 9 Save Time C. 2 Ringer melody 3 Time control activation function for the ringer volume © or G Open the main menu of the mobile phone. DE Sound Settings [ Select and confirm the menu item. DE Ringer Settings [ Select and confirm the menu item. F G Fix the setting. D Move the cursor down one line. ... either: Save Save the settings. or: Setting the time control for the ringer You can select a different ringer volume for a specific length of time in this menu (e.g. during the night). Note: Please take account of the special features of the handset‘s internal clock (Æ page 23). 1 2 3 Time ctrl: From: To: Î On g 00:00 00:00 f Save 1 Time control status 2 Start of the time frame 3 End of the time frame 19 Setting the handset Step-by-Step Time C. Call the ringer time control menu. F On G Fix the setting. D Move the cursor down one line. ... Save Save the time control settings. Save Save the ringer settings. Advisory tones The advisory tones have the following meaning: Advisory Meaning Key tone Every keystroke is confirmed Confirmation tones • • • Battery tone 1 2 3 Confirmation tone (crescendo tone sequence) when saving inputs/settings and when placing the handset in the charging shell Error beep (decrescendo tone sequence) to signal incorrect inputs End-of-menu beep at the menu end The battery must be charged ___Advisory Tones___ f On g Key tone: Con. tone: f On g f On g Bat. tone: Save Î 1 Key tone status 2 Confirmation tone status 3 Battery tone status © or G Open the main menu of the mobile phone. DE Sound Settings [ Select and confirm the menu item. DE Advisory Tones [ Select and confirm the menu item. F G Fix the setting. 20 Setting the handset Step-by-Step D Move the cursor down one line. ... Save Save the settings. Activating or deactivating the ringer volume: Deactivating the ringer « Hold down the key for a few seconds. A confirmation tone is sounded. The ringer is deactivated. Activating the ringer « Hold down the key for a few seconds. A confirmation tone is sounded. Note: The ringer cannot be activated with the star key if it was deactivated via the menu. Activating or deactivating the warning tone When you activate the warning tone, all other tones are deactivated. An incoming call is signalled by this brief tone. If the handset is in a call pickup group, a pickup call is also signalled by the warning tone. Activating the warning tone « Hold down the key for a few seconds. A confirmation tone is sounded. Beep on Press the Display key within three seconds. The warning tone is activated. Deactivating the warning tone « Hold down the key for a few seconds. A confirmation tone is sounded. 21 Setting the handset Step-by-Step Note: The warning tone cannot be activated if the ringer was deactivated. Activating/deactivating the silent alert You can activate the silent alert in addition to or in place of the ringing tone. The ringing tone can be deactivated if the silent alert is activated (Æ page 21). © or G Open the main menu of the mobile phone. DE Sound Settings [ Select and confirm the menu item. DE Silent alert [ Select and confirm the menu item. The silent alert is activated. The activated function is ticked. It can be deactivated by selecting the option once more. Activating/deactivating automatic call answering This function allows you to accept calls by removing the handset from the charging shell. © or G Open the main menu of the mobile phone. DE H/Set Settings [ Select and confirm the menu item. DE Auto Answer [ Select and confirm the menu item. Automatic answering is activated. The activated function is ticked. It can be deactivated by selecting the option once more. 22 Setting the handset Step-by-Step Setting the date and time We recommend setting the date and time to ensure the correct time/date is recorded for all calls. You can choose between 12-hour display (am, pm) and 24-hour display. Note: Do not switch off the handset after you have made the settings, otherwise the date and time will be reset. Check the date and time and reset from time to time where applicable. © Open the menu. DE Calendar/Clock [ Select and confirm the menu item. DE Date/Time [ Select and confirm the menu item. o Enter the date, e. g. 22.09.2002 = 220902. D Move the cursor down one line. o Enter the time, e. g. 19:05 = 1905. D Move the cursor down one line. F am G Define the display mode (am, pm). Save Save the settings. Determining direct call numbers You must determine a direct call number to perform a direct call. The room monitor number is used as the direct call number. This number is then selected once you activate the direct call key (Æ page 8). The room monitor function must be deactivated for this. Enter the direct call number via the room monitor function (Æ page 77). You can store a direct call number in the redial list by saving the number separately as "direct call" in your mobile telephone’s telephone directory. Store the direct call number as "direct call" in your mobile telephone’s telephone directory (Æ page 31). 23 Setting the handset Resetting the defaults This function allows you to reset your mobile phone to the defaults, e.g. if you want to pass it on to someone else or reset it. The following table shows the handset’s default settings: Setting Explanation/notes Levels Audio Ringer volume 5 Default state 5 Ringer melody Beep 10 - 1 off Handset volume Loudspeaker 3 5 1 5 Auto. answer 24 Key tones, audible each time a key is pressed. Battery tone, audible approx. five minutes before the battery runs out. on Confirmation tone, indicates wheth- er actions were successful or unsuccessful. on Silent alert Define whether the Talk key must be pressed to accept a call when the handset is removed from the charging shell. off on - on Room mon- Volume at which the handset dials a 2 itor level phone number. high Language Select different languages. English or German Default state Resetting the defaults deletes the redial and direct call numbers and resets the sound settings. The registration (logon) and the handset PIN are retained. 14 - Setting the handset Step-by-Step The handset features are handled as follows when resetting the defaults: Feature Action Sound settings are reset Direct call number is deleted System registration is retained Telephone directory is retained Telephone Services menu depends on the version Redial list is deleted © or G Open the main menu of the mobile phone. DE H/Set Settings [ Select and confirm the menu item. DE Reset Handset [ Select and confirm the menu item. A security check question appears. Yes Confirm the security check question The handset is returned to the default. 25 Conducting calls – enhanced functions Step-by-Step Conducting calls – enhanced functions Speakerphone mode Features Speakerphone mode offers you the following advantages: • Other persons can listen to and participate in the call. • Your hands are free. • When dialling, you can hear the ring tone, for example, without having to lift the handset to your ear. Speakerphone mode can be used effectively up to a background noise level of 50 dB (A). Activating speakerphone mode Speakerphone mode can be activated during a call, when dialling or when answering a call: u Press the Speakerphone key. Setting the volume The volume can be set during a call: u Press the Speakerphone key once more. F or G Within three seconds: Press the left or right side of the control key to reduce or increase the volume. Save 26 Within three seconds, as necessary: Save the volume set. Conducting calls – enhanced functions Step-by-Step Deactivating speakerphone mode You can deactivate speakerphone mode and switch to handset mode during the call: c Press the Talk key. Note: If you wish to replace the handset in the charging shell during a call, e. g. because the battery is empty, hold down the Speakerphone key. Number redial The last five phone numbers dialled are automatically saved in the redial list. If you tried to call a party from the handset’s telephone directory, the name of the party is displayed in case of number redial. Automatic redial The phone number is automatically redialled ten times at 20 second intervals. Speakerphone mode is automatically activated, the Speakerphone key flashes. The function is deactivated after ten unsuccessful attempts and when a call is made in the interim. z Call the redial list. D or E Press the top or bottom of the control key to select the required phone number. DE © Open the menu. Automatic Redial [ Select and confirm the menu item. Automatic redial is activated. either: p The user answers and you conduct the call. or: Off If you wish to cancel the function: press the Display key or any key. 27 Conducting calls – enhanced functions Step-by-Step Deleting a phone number from the redial list z Call the redial list. D or E Press the top or bottom of the control key to select the required phone number. DE © Open the menu. [ Select and confirm the menu item. The telephone Delete Entry number is deleted. a Press the On-hook key to end the process. Adding a telephone number to the redial list z Call the redial list. D or E Press the top or bottom of the control key to select the required phone number. DE © Open the menu. Copy to Directory [ Select and confirm the menu item. The telephone number is deleted. o Enter the name (max. 16 characters), change the phone number is necessary and enter the date. © Open the menu. Save Entry [ Save the entry. System speed dialling A system speed dialling destination is a call number you dial using a code, e.g. the external phone number (0 28 21) 34 56 78 using code 243. System speed dialling destinations are defined by the system administrator. Codes from 000 to 999 can be used. This function can also be called by entering the code (Æ page 84). 28 Conducting calls – enhanced functions Step-by-Step c Menu Dialling a speed dialling destination Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< * 7=Use speed dialing? [ Select and confirm the menu item. o Enter the required code (3 digits, 000 - 999). Note: The saved speed dialling destinations and the associated codes can be obtained from the organisational unit responsible for administering the communication system. Individual system speed dialling You can save up to ten external phone numbers for your handset as speed dialling destinations. These speed dialling destinations are dialled using a 2-digit code (00 to 09). Please note that you may need to save an external code in front of the phone number. This function can also be called by entering the code (Æ page 84). c Menu Setting up an individual speed dialling destination Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< * 92=Change Speed Dial? [ Select and confirm the menu item. Abb. dial no: > Call the first destination. > Call the next destination. Mnu >< Change entry? Call the additional menu. [ Select and confirm the menu item. 29 Conducting calls – enhanced functions Step-by-Step o Enter the external phone number (with external code). The key "#" means that the subsequent digits are sent as DTMF tones. Save a c Menu Save the settings. Press the On-hook key to end the process. Dialling an individual speed dialling destination Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< * 7=Use speed dialing? [ Select and confirm the menu item. Abb. dial no: «o Enter the code for the speed dialling destination. System telephone directory If the system administrator has entered a name for at least one internal user or system speed dialling destination, then you can use the system telephone directory for dialling purposes. Calling the system telephone directory c Phonebk Press the Talk key. Call the system telephone directory. The first entry appears. Finding an entry o Enter the first letters of the name you are looking for. The name search begins. The search result becomes more precise as each letter is entered, i.e. the number of names found is reduced. Only the first letter of a key can be entered. > < Select the user you want. 30 Conducting calls – enhanced functions Step-by-Step Dialling the entry [ Confirm your selection. The selected number is called. Quitting the redial list Î Press the Display key. Note: Phone numbers dialled from the "System telephone directory" are not stored in the redial list. Handset directory/carrier list You can save a total of 200 entries in the redial list and carrier list for your handset. The saving of prefix numbers for carriers, telephone companies or other locations has no relevance in this communication system. Thus, the carrier list can be used as a second redial list, e.g. for private numbers. Operation of the telephone directory and NET carrier list is identical. The anniversary function is, however, not available in the carrier list. The external code must be entered before external phone numbers, e. g. "0". Save the entry. DE D or R Open the redial list or the net carrier list. New Entry [ Select and confirm the menu item. o Enter a phone no. D o Jump to the name field and enter the name and, if required, the anniversary. DE © Open the menu. Save Entry [ Save the entry. 31 Conducting calls – enhanced functions Step-by-Step Finding and dialling an entry D or R Open the redial list or the net carrier list. E/D or o You can scroll to the required entry or enter the first letter of the relevant entry. If necessary, press a key several times in succession to enter the required letter. either: c Press the Talk key. The assigned phone number is dialled. or: DE © Open the menu. Display Number [ Select and confirm the menu item. The number is displayed. o Complete or alter the telephone number. c Press the Talk key. Delete the entry from the telephone directory/ net carrier list. D or R Open the redial list or the net carrier list. D or E Select the required telephone number. DE © Open the menu. Delete Entry [ Select and confirm the menu item. The telephone number is deleted. Directed assignment of an MSN (multiple subscriber number) Multiple subscriber numbers are phone numbers belonging to an ISDN multiple device line. They are used for the directed addressing of terminals, for example when a fax machine has a separate number. Before selecting an external connection, you can directly assign a configured multiple subscriber number. This then appears on the called party’s display. This function can also be called by entering the code (Æ page 84). 32 Conducting calls – enhanced functions Step-by-Step c Menu Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< * 41=Temporary MSN? [ Select and confirm the menu item. MSN no.111 o Enter the required multiple subscriber number. 111: o Enter the required external phone number. The phone number is dialled. Making calls using identification codes In the case of calls you make to external partners, you can enter and charge the call costs on the basis of individuals, customers, accounts and private calls, e.g. by means of account codes. The account code (ACCT) can contain up to 11 characters and is included in the data printout. The ACCT is only transferred after a call has been completed. The ACCT can be entered before and during the external call. c Menu This function can also be called by entering the code (Æ page 84). Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< * 60=Account code? [ Select and confirm the menu item. Project Code: o Enter the required account code (optional). Save Please dial. Save the settings. o Enter an external phone number. The phone number is dialled. Note: If a call is transferred, the costs are still assigned to the ACCT entered. 33 Conducting calls – enhanced functions Step-by-Step Using the handset as a second line You can use your mobile phone for an outgoing call as if it were another line (temporary phone). c Menu This function can also be called by entering the code (Æ page 84). Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< * 508=Temporary Phone? [ Select and confirm the menu item. Home Extn. no.: o Enter the internal phone number for the relevant line. PIN no: <Name> o Enter the code (lock code) for the relevant line <Name>:... o Enter the required phone number. The phone number is (Æ page 81). If there is no personal code for the relevant line, the system will prompt you to enter the code. dialled. The "Temporary phone" function is discontinued again after the call is complete. 34 Conducting calls – enhanced functions Step-by-Step Deactivating the phone number display Your service engineer can deactivate the display of your phone number and name on the called party’s display for external outgoing calls. You can also activate and deactivate the phone number display on your own handset yourself. Deactivating the phone number display c Menu >< Press the Talk key. Call the system menu. Suppress call ID? [ Select and confirm the menu item. Call ID suppressed a Press the On-hook key to end the process. Activating the phone number display c Menu >< Press the Talk key. Call the system menu. Restore caller ID? [ Select and confirm the menu item. Call ID restored a Press the On-hook key to end the process. Directed call transfer You can transfer calls to other telephones to your handset. This is also possible when you are conducting a call. This function can also be called by entering the code (Æ page 84). c Menu >< >< Service? * 59=Pickup directed? Another telephone rings. Press the Talk key. Call the system menu. [ Select and confirm the menu item. [ Select and confirm the menu item. The called user is displayed. 35 Conducting calls – enhanced functions Step-by-Step Mnu Call the additional menu. either: >< [ Select and confirm the menu item. Accept call? or: Note: If several users are called simultaneously, only the first user called is displayed. However, you can transfer by entering the phone number of any of the users called. >< [ Select and confirm the menu item. Select extension? continue: p Conduct the call. Activating/deactivating do not disturb You can block calls to your handset on a temporary basis, while still being able to make calls yourself. Internal callers hear the busy tone, while external callers reach another telephone defined by the service engineer (intercept position). Authorised internal callers automatically override the do not disturb after five seconds. c Menu >< Do Not Disturb ON? Activating do not disturb Press the Talk key. Call the system menu. [ Select and confirm the menu item. a Press the On-hook key to end the process. Deactivating do not disturb c Menu >< Do Not Disturb OFF? Call the system menu. [ Select and confirm the menu item. a 36 Press the Talk key. Press the On-hook key to end the process. Conducting calls – enhanced functions Step-by-Step Call charge display After a call has ended, the display shows the connection charges for the current call as standard. If the costs are to be displayed continuously during an outgoing call, this function must be requested from the carrier. Note: If a call is transferred, the costs are assigned to the telephone to which the call was transferred from this point onwards. You can check and display the call charges for your phone number as a total for a period that can be set by the service engineer. First the call charges for the last charged call are displayed. The total call charges are displayed after five seconds. c Menu This function can also be called by entering the code (Æ page 84). Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< * 65=Show call charges? [ Select and confirm the menu item. a Press the On-hook key to end the process. Call trace You can apply to your carrier for "call tracing" on malicious calls. An authorised extension is then in a position to request the identification of the phone number. This also works for 30 seconds after the malicious caller has hung up. However, you should not hang up. This function can also be called by entering the code (Æ page 84). p You receive a malicious call. Do not hang up. 37 Conducting calls – enhanced functions Step-by-Step Menu Call the system menu. >< Service? [ Select and confirm the menu item. >< * 84=Trace call? [ Select and confirm the menu item. The caller is identified in the attendant console. a Press the On-hook key to end the process. Entrance telephone If the service engineer has set up an entrance telephone, you can speak to the door intercom and activate the door opener from your handset. If you are authorised to release a door, then a user can open the door by entering a 5-digit code (e.g. by means of a DTMF transmitter or installed keypads). Some of the functions described below can also be called directly be entering the relevant code (Æ page 84). Talking to a visitor by means of the door opener equipment Your handset rings. either: c Press the Talk key within 30 seconds. You are connected immediately to the door opener. or: c If more than 30 seconds have passed: Press the Talk key. o Enter the internal phone number for the door opener. You are connected to the door opener. Using the handset to open the door opener during a call >< Open door? [ Select and confirm the menu item. c Menu 38 Using the handset to open the door opener without holding a conversation Press the Talk key. Call the system menu. Conducting calls – enhanced functions Step-by-Step >< Service? [ Select and confirm the menu item. >< * 61=Open door? [ Select and confirm the menu item. o Enter the internal phone number for the door opener. The door is opened. a Press the On-hook key to end the process. Activating the door release c Menu This function only works if it has been configured by the service engineer. Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< * 89=Door release ON? [ Select and confirm the menu item. o Follow the user guidance system from this point on- wards. Enter the internal phone number of the door opener, as well as the code and type of door release: • 1=Enable with call, • 2=Enable without call, • 3=Change password. [ Confirm your entries. a Press the On-hook key to end the process. Note: Standard code 00000. To change the code, confirm option "3=Change Password". Follow the user guidance system. Deactivating the door release c Menu Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< * 89=Door release OFF? [ Select and confirm the menu item. a Press the On-hook key to end the process. 39 Conducting calls – enhanced functions Step-by-Step TDS telephone data service You can use your mobile phone to control connected computers and their programs, e. g. hotel services or information systems. c Menu This function can also be called by entering the code (Æ page 84). Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< * 42=Tel. data service? [ Select and confirm the menu item. TDS code: ª o Press the "#" key and enter the required code (0... 9). The connected computer responds. The computer will guide you through the data entry process. It will process your entries directly. a Press the On-hook key to end the process. Activating control relays The service engineer can set up a maximum of 4 control relays that enable various equipment (e.g. door opener) to be activated and deactivated. It is possible to access a specific control relay. Depending on the configuration, the control relays can be • activated and deactivated automatically, or • activated and deactivated automatically on the basis of a timer. Prerequisite: The service engineer has set up at least one switch. This function can also be called by entering the code (Æ page 84). Activating a control relay c Menu 40 Press the Talk key. Call the system menu. Conducting calls – enhanced functions Step-by-Step >< Service? [ Select and confirm the menu item. >< * 90=Control Relay On? [ Select and confirm the menu item. o Follow the user guidance system from this point onwards. Enter the required switch code (1... 4). a Press the On-hook key to end the process. Deactivating a control relay c Menu Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< #90=Control Relay Off? [ Select and confirm the menu item. o Follow the user guidance system from this point onwards. Enter the required switch code (1... 4). a Press the On-hook key to end the process. Sending a signal to the network To enable ISDN-type services/ features to be started via analog lines (e.g. call waiting when a line is busy, threeway conference calls, etc.), you must send a signal to the network before dialling the service code and/or phone number. This function can also be called directly by entering the code (Æ page 84). p Menu You have an external connection. Call the system menu. >< Service? [ Select and confirm the menu item. >< * 51=Recall to Network? [ Select and confirm the menu item. o Enter the service code and/or the phone number. 41 Conducting calls – enhanced functions Step-by-Step External call forwarding with a multiple subscriber number If your communication system is connected to an ISDN multiple device line, then you can forward all incoming calls from the public network through your multiple subscriber number (MSN) to an external destination. There are three types of forwarding: • Calls are forwarded immediately (1=immediate call forwarding). • Calls are forwarded after a certain time (2=unanswered calls). • Calls are only forwarded when the line is busy (3=when busy). c Menu Activating call forwarding to a "trunk" Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< Trunk FWD on? [ Select and confirm the menu item. o [ Enter and confirm your own multiple subscriber number. either: >< 1=immediate? [ Select and confirm the menu item. >< 2=on no answer? or: [ Select and confirm the menu item. or: >< 3=on busy? [ Select and confirm the menu item. continue: o Enter the phone number of the destination (without external code). Save 42 Save the settings. Conducting calls – enhanced functions Step-by-Step c Menu Deactivating call forwarding to a "trunk" Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< Forward by Network OFF? [ Select and confirm the menu item. o Follow the user guidance system from this point on- wards (enter a multiple subscriber number or DID and forwarding type). [ Confirm your entries. a Press the On-hook key to end the process. Using night service In night service mode, for example during lunch breaks or after office hours, all external calls are forwarded to a particular internal telephone (night station) The night station can be defined by the service engineer (= standard night service) or by you (= temporary night service). When night service is active, the night station assumes the function of the intercept station. c Menu >< Night answer on? Activating night service Press the Talk key. Call the system menu. [ Select and confirm the menu item. either: >< *=default? [ Select and confirm the menu item. "Standard night service" is configured. or: o Enter an internal phone number. Save a Save the settings. "Temporary night service" is configured. Press the On-hook key to end the process. 43 Conducting calls – enhanced functions Step-by-Step c Menu >< Night Service - OFF? Deactivating night service Press the Talk key. Call the system menu. [ Select and confirm the menu item. a Press the On-hook key to end the process. Using dual-tone multifrequency signalling Your handset operates on the basis of digital information transmission. However, certain applications, e. g. answering machines, can only be controlled using analog technology. For this you must send signals using the dual-tone multifrequency signalling (DTMF) process. Depending on how your system is configured (automatic tone dialling on or off - to be configured by the service engineer) you must first switch to DTMF dialling. This means, for example, that you can communicate with a variety of voice storage systems. You will find further details in the operating instructions for the relevant applications. Automatic tone dialling is not active During a connection you must first switch to dual-tone multifrequency signalling. p Menu You are on a call. Call the system menu. >< Service? [ Select and confirm the menu item. >< * 53=Tone dialling? [ Select and confirm the menu item. o Enter the numbers. All entries are sent as DTMF signals. Automatic tone dialling is active o 44 Enter the numbers. All entries are sent as DTMF signals. Conducting calls – enhanced functions Step-by-Step Parking/activating calls You can park up to ten calls (i.e. place them on hold) and then reactivate them at other telephones in your communication system. Parking a call p Menu You are on a call you wish to park. Call the system menu. >< Service? [ Select and confirm the menu item. >< * 56=Park a call? [ Select and confirm the menu item. o Enter and note the parking position number (0... 9). If the parking position number entered is already in use, you must enter another one. Picking up a specific parked call c Menu Prerequisite: One or more calls have been parked. Your handset is in standby status. Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< #56=Retrieve call? [ Select and confirm the menu item. o Enter the parking position number you have noted. Note: If a parked call is not picked up, it returns to the station from which it was parked after a certain time (= recall). The following appears on the display "Recalling: (phone no. or name)" or "Recalling from (phone no. or name)". 45 Conducting calls – with multiple users Step-by-Step Conducting calls – with multiple users Call waiting You need to speak to a user in your communication system urgently, even though his line is busy. You can send a call waiting signal during his call to let him know you want to talk to him. The user either answers immediately or you will be automatically connected to him when he has finished his call. This function is only available if it has been configured by the service engineer. The user is busy. You want to use call waiting. p Wait until the message "Camp-on" appears on the display (ringing tone). You receive a call waiting signal (second call) You are still available to other callers, even though you are on the telephone. The call waiting signal informs you of the second call while you are conducting a call. You can answer this call without ending the first call. p You are on a call and hear a call waiting signal. If you want to answer the second call, you can either place the first call on hold (the first caller waits) or end the first call. Placing the first call on hold and answering the second call 2ndCall Answer the second call. Talk to the second caller. The first caller waits. His call is on hold. You can now • toggle between the two callers (Æ page 51) or • set up a conference (Æ page 52). 46 Conducting calls – with multiple users Step-by-Step Ending the second call either: Menu >< Quit and return? Call the system menu. [ Select and confirm the menu item. or: a c Press the On-hook key. The following message appears on the display: "Recalling". Your handset rings. Press the Talk key to talk to the first caller again. Ending the first call. a c Press the On-hook key. The first call is ended. Your handset rings. Press the Talk key and answer the second call. Call waiting tone off/on You can suppress the call waiting tone for external calls. Deactivating the call waiting tone c Menu >< Waiting tone off? Press the Talk key. Call the system menu. [ Select and confirm the menu item. a Press the On-hook key to end the process. Activating the call waiting tone c Menu >< Waiting tone on? Press the Talk key. Call the system menu. [ Select and confirm the menu item. a Press the On-hook key to end the process. 47 Conducting calls – with multiple users Step-by-Step Disabling/enabling automatic call waiting You can disable/ enable automatic call waiting signalling for a second call during a telephone conversation. c Menu Disabling the call waiting tone Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< Call wait. term. off? [ Select and confirm the menu item. a Press the On-hook key to end the process. Enabling the call waiting tone c Menu Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< Call wait. term. on? [ Select and confirm the menu item. a Press the On-hook key to end the process. Override You need to speak to an internal user urgently, even though his line is busy. The "Override" function allows you to interrupt the ongoing call to pass on a message. This function is only available when the code has been input and if it has been configured by the service engineer. p The user is busy. « £ Ÿ Call the function. Override 48 o Enter the phone number of the busy user. Conducting calls – with multiple users Step-by-Step The override is established. The user name or phone number, to whom/which the call has been transferred, is displayed. <Name> Override is ended when you hang up the handset. Note: During override • all users hear an override tone and everything that is said, • all users see the following message on the display "Override:....:". Transferring calls Transferring a call means that you wish to hand over a call you are conducting on your handset to another user. Transferring (without announcing the transfer) p Menu >< Start transfer? You can use this function to forward a call which you answered to another user. Call the system menu. [ Select and confirm the menu item. The current call is placed "on-hold", so that the first user waits. o Enter the phone number of the user to whom the call is to be transferred. p The number is dialled. either: a Press the On-hook key. The target user’s phone rings. He picks up the call by lifting the handset. or: Menu >< Transfer? Call the system menu. [ Select and confirm the menu item. 49 Conducting calls – with multiple users Step-by-Step You receive a recall • immediately if you have made a mistake, • 45 seconds after the transfer if the required user does not answer. If you do not answer recalls, another telephone defined by the service engineer is called (intercept station). Transferring with announcement of call transfer) p Menu >< Start transfer? You can use this function to forward a call which you answered to another user. Call the system menu. [ Select and confirm the menu item. The current call is placed "on-hold", so that the first user waits. o Enter the phone number of the user to whom the call is to be transferred. p The number is dialled. The user answers. You announce the call presently on hold. either: a Press the On-hook key. The user answers the call. or: Menu >< 50 Transfer? Call the system menu. [ Select and confirm the menu item. Conducting calls – with multiple users Step-by-Step Placing a call on hold You can interrupt a call temporarily if, for example you want to talk to someone else in the room. The line is placed "on hold". p Enquiry You are on a call. Press the Display key. The current call is placed "on hold", the user waits. Resuming the call with the waiting user Menu >< Quit and return? Call the system menu. [ Select and confirm the menu item. You are reconnected to the partner. Toggling The Toggle function allows you to switch between two users without allowing them to speak to each other directly. The two users can be either external or internal users. You can also withdraw from the calls and connect the two users with each other. You can also start a conference. p Menu Callbck You are on a call. Call the system menu. Press the Display key. The current call is placed "on hold", the user waits. o Enter the phone number of the second user. p Toggle The second user answers. Press the Display key to switch between the two calls. When you end a call, the two users are connected with each other (not possible when both users are external). 51 Conducting calls – with multiple users Step-by-Step Conducting a conference You can connect up to 5 internal or external partners with each other in a telephone conference. You can include up to 4 external users in the conference. For information purposes, you will hear a warning tone every 30 seconds during a conference call (can be disabled - ask your service engineer). Setting up a conference You decide to set up a conference while talking to a user. p Menu >< Start conference? You are on a call and wish to start a conference. Call the system menu. [ Select and confirm the menu item. o Enter the phone number of the new user. p Menu >< Conference? The user is free and answers the phone. You announce the conference. Call the system menu. [ Select and confirm the menu item. You and your two partners are connected in a conference call. Forming a conference A conference has not yet been set up. However, you are already connected to two users and are toggling between them. You now want to form a conference involving all partners. p Menu >< Conference? You are talking to one user. Call the system menu. [ Select and confirm the menu item. You and your two partners are connected in a conference call. 52 Conducting calls – with multiple users Step-by-Step Expanding a conference You can expand an existing conference to include up to five users. p Menu >< Add party? Call the system menu. [ Select and confirm the menu item. Conference is placed "on hold", the users wait. o p Menu >< You are connected with two or more partners in a conference call. Conference? Enter the phone number of the new user. The user is free and answers the phone. You announce the conference. Call the system menu. [ Select and confirm the menu item. The new user is included in the conference call. Ending a conference p Menu >< End conference? You are connected with two or more partners in a conference call. Call the system menu. [ Select and confirm the menu item. The conference is ended. Leaving a conference a Press the On-hook key. You leave the conference. When one user leaves the conference, the other two users remain connected. Viewing the names of conference parties As the convener of the conference, you can view the names of all conference parties. p You are connected with two or more partners in a conference call. 53 Conducting calls – with multiple users Step-by-Step Viewing the conference parties list Mnu >< View conf parties? Call the additional menu. [ Select and confirm the menu item. The first party is displayed. > View other parties. Closing the conference party list Mnu >< Exit list? Call the additional menu. [ Select and confirm the menu item. The conference party list is closed. Disconnecting a party from the conference As the convener of the conference, you can disconnect users from the conference. p Menu >< View conf parties? You are connected with two or more partners in a conference call. Call the system menu. [ Select and confirm the menu item. The first party is displayed. > Display the required party. Mnu >< Remove party? Select and confirm the menu item. [ Select and confirm the menu item. The relevant party is disconnected from the conference. Connecting parties As the conference convener, you can leave the conference and thereby connect the other parties with each other. If you were previously connected with two or more parties, the other parties remain in a conference. Otherwise, the remaining two users conduct a one-toone call. 54 Conducting calls – with multiple users Step-by-Step p Menu >< Withdraw? You are connected with two or more partners in a conference call. Call the system menu. [ Select and confirm the menu item. The first party is displayed. a Press the On-hook key. You leave the conference; the remaining parties are connected with each other. Using the second call function The second call is an incoming call that is signalled on your handset during a call and that can be queried by you (e.g. Æ page 46). A second call can be answered in the following call states: • You are on a single call, • You are on an enquiry call, • You are holding a conference, • You are on a call which you intend to add to a conference, • You are toggling between two partners. 55 Group functions Step-by-Step Group functions Activating/deactivating group calls If this has been configured by the service engineer, you belong to one or more groups of users who can be reached by means of a hunt group or group call phone number. Calls are signalled on all telephones in the group either in succession (=hunt group) or simultaneously (=group call), until a member of the group answers the call. Every user in the group can also remain available under his own phone number. You belong to a hunt group or group call group c Menu Press the Talk key. Call the system menu. either: >< Leave hunt group? >< Join hunt group? [ Select and confirm the menu item. The group call is deactivated. or: [ Select and confirm the menu item. The group call is activated. continue: a Press the On-hook key to end the process. You are a member of several groups c Menu Activating/deactivating individual groups Press the Talk key. Call the system menu. either: >< 56 Leave hunt group? [ Select and confirm the menu item. Group functions Step-by-Step or: >< Join hunt group? [ Select and confirm the menu item. continue: > Group 1 Group 2 Mnu Select the required group and call the additional menu. either: >< Leave hunt group? >< Join hunt group? [ Select and confirm the menu item. or: [ Select and confirm the menu item. continue: a Press the On-hook key to end the process. c Press the Talk key. Menu Activating/deactivating all groups Call the system menu. either: >< Leave hunt group? [ Select and confirm the menu item. or: >< Join hunt group? [ Select and confirm the menu item. continue: Group 1 Group 2 The list of groups is displayed. ª Press the hash key. The group call for all groups is activated. or: « Press the star key. The group call for all groups is deactivated. continue: a Press the On-hook key to end the process. 57 Group functions Step-by-Step Ringing group on You can have calls to your handset signalled acoustically on up to five other telephones. The call is received by the person who answers the call first. Adding users to a group c Menu First user Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< *81=Ringing group on? [ Select and confirm the menu item. Mnu Add ext to group? Call the additional menu. [ Confirm. o Enter the required internal phone number. Save Save the settings. Other users: Mnu >< Add another ext? Call the additional menu. [ Select and confirm the menu item. o Enter the required internal phone number. Save a Save the settings. Press the On-hook key to end the process. Deleting users c Menu Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< *81=Ringing group on? [ Select and confirm the menu item. >< Display/Clear? Mnu 58 Call the additional menu. [ Select and confirm the menu item. The first user added is displayed. Group functions Step-by-Step > Scroll to the required user. Mnu >< Delete? Call the additional menu. [ Select and confirm the menu item. The addition of the first user is cleared. a Press the On-hook key to end the process. UCD call distribution This function enables calls to be distributed in a team. An incoming call is always delivered to the team member who has been idle longest. Team members can also work in separate rooms, e. g. on the company’s premises and at a teleworking station. The teams (call distribution groups) and team members are set up by the service engineer. Logging on/off You must log on and off at the system when you start/ finish work. c Menu Logging on Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< UCD Menu? [ Select and confirm the menu item. >< *401=Log on? [ Select and confirm the menu item. o Enter your identifier number (assigned by the service engineer). a Press the On-hook key to end the process. c Press the Talk key. Menu Logging off Call the system menu. >< Service? [ Select and confirm the menu item. >< UCD Menu? [ Select and confirm the menu item. 59 Group functions Step-by-Step >< [ Select and confirm the menu item. #401=Log off? a Press the On-hook key to end the process. Logging on/off temporarily You can log on or off at the system temporarily, e. g. during break times. c Menu Logging on Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< UCD Menu? [ Select and confirm the menu item. >< *402=Log on? [ Select and confirm the menu item. a Press the On-hook key to end the process. c Press the Talk key. Menu Logging off Call the system menu. >< Service? [ Select and confirm the menu item. >< UCD Menu? [ Select and confirm the menu item. >< #402=Not available? [ Select and confirm the menu item. a Press the On-hook key to end the process. Wrap-up time If you need more time than the actual call lasts, you can request/activate a wrap-up time for the last call. This can be a fixed length of time or, alternatively, you must deactivate the wrap-up time yourself (log back on). c Menu >< 60 Service? Requesting time Press the Talk key. Call the system menu. [ Select and confirm the menu item. Group functions Step-by-Step >< UCD Menu? [ Select and confirm the menu item. >< *403=Work on? [ Select and confirm the menu item. a Press the On-hook key to end the process. c Press the Talk key. Menu Logging back on Call the system menu. >< Service? [ Select and confirm the menu item. >< UCD Menu? [ Select and confirm the menu item. >< #403=Work off? [ Select and confirm the menu item. a Press the On-hook key to end the process. UCD night service UCD night service is a separate night service for call distribution. It is not affected by the system night service. All incoming calls are forwarded to a special call distribution destination. c Menu Nigh destination on Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< UCD Menu? [ Select and confirm the menu item. >< *404=UCD night on? [ Select and confirm the menu item. a Press the On-hook key to end the process. c Press the Talk key. Menu >< Service? Night destination off Call the system menu. [ Select and confirm the menu item. 61 Group functions Step-by-Step >< UCD Menu? [ Select and confirm the menu item. >< #404=UCD night off? [ Select and confirm the menu item. a Press the On-hook key to end the process. Checking the number of waiting calls c Menu You can check the number of waiting calls for the group. Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< UCD Menu? [ Select and confirm the menu item. >< *405=Calls in queue? [ Select and confirm the menu item. a Press the On-hook key to end the process. Mulap group (Multiple Line Application) If your handset’s line belongs to a Mulap group (Multiple Line Application), then you can • answer calls for the group (press the Talk key in group calls) • make external telephone calls under the group phone number (the group phone number is stored in the called party’s caller list, for example ) • activate and deactivate the group call function for your handset’s line • forward the lines of the Mulap group to internal or external destinations Activating/deactivating group calls c Menu Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< More features? [ Select and confirm the menu item. 62 Group functions Step-by-Step either: >< [ Select and confirm the menu item. #85=Leave hunt group? or: >< [ Select and confirm the menu item. *85=Join hunt group? continue: a Press the On-hook key to end the process. Forwarding a Mulap line You can immediately forward internal and/or external calls to your lines to different internal or external telephones (destinations) (external destinations are also possible if the system is configured accordingly). If you activate call forwarding for a line, this shall apply to all line keys of your group for this line. c Menu Forwarding on Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< More features? [ Select and confirm the menu item. >< *501=Forward Line: ON? [ Select and confirm the menu item. o Enter a line number. either: >< [ Select and confirm the menu item. 1=all calls? or: >< 2=external calls only? [ Select and confirm the menu item. >< 3=internal calls only? or: [ Select and confirm the menu item. o Enter the destination number. Save a Save the settings. Press the On-hook key to end the process. 63 Group functions Step-by-Step c Menu Forwarding off Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< More features: [ Select and confirm the menu item. >< #501=Forward Line: Off? [ Select and confirm the menu item. o Enter a line number. a 64 Press the On-hook key to end the process. Message functions Step-by-Step Message functions The message functions enable you to react to voice mail/ call back services of the communication system or of other users or to initiate information features yourself. Leaving a message/advisory message A number of advisory messages are stored in your communication system that can be automatically sent to the caller when an internal call is not answered (in the case of handsets and telephones with display). These advisory messages can be selected and supplemented in part by you: 0 = Will return at: 1 = On vacation until: 2 = I am out until: 3 = Out all day 4 = Out to lunch 5 = Not available 6 = Home phone: 7 = Contact: 8 = Avail at: 9 = Am in room: These advisory messages are standard texts and may have been changed in your communication system. c Menu >< Activating an advisory message Press the Talk key. Call the system menu. [ Select and confirm the menu item. Advisory msg. on? either: >< 0 = Will return at: 1 = On vacation until: [ Select the required advisory message. If necessary o Expand the message as necessary. Save Save the settings. or: >< Enter message text [ Select and confirm the menu item. 65 Message functions Step-by-Step o Enter the required advisory message. Typing errors cannot be corrected. Note: For example if you want to enter the third character on a key: press the relevant key three times in succession. Save Save the message. continue: a Press the On-hook key to end the process. Deactivating an advisory message c Menu >< Absence Text OFF? Press the Talk key. Call the system menu. [ Select and confirm the menu item. a Press the On-hook key to end the process. Sending/calling text messages Messages can be sent internally to other handsets or telephones with display. These text messages can be selected and supplemented in part by you: 0 = Please callback 1 = Someone is waiting 2 = Appointment 3 = Urgent call 4 = Do not disturb 5 = FAX waiting 6 = Dictation please 7 = Please make copies 8 = Please make coffee 9 = Ready to depart These text messages are standard texts and may have been changed in your communication system. 66 Message functions Step-by-Step c Menu >< Send a text message Press the Talk key. Call the system menu. Send Message? [ Select and confirm the menu item. Message to: o Enter the phone number for the required internal user. either: >< Please callback Someone is waiting [ Select the required advisory message. >< Enter message text or: [ Select and confirm the menu item. o Enter the required text message. Typing errors cannot be corrected. Note: For example if you want to enter the third character on a key: press the relevant key three times in succession. continue: Send a Press the Display key. Press the On-hook key to end the process. Opening an incoming text message J When your handset receives a text message, an advisory tone sounds and an advisory text is displayed. The "Message List" icon is displayed. The date and time of incoming text messages are based on the handset’s internal clock. This should be adjusted if necessary (Æ page 23). ? Press the "message list" key. Msg. from: >< Text? Mnu Call the additional menu. [ Select and confirm the menu item. The text message is displayed. a Press the On-hook key to end the process. 67 Message functions Step-by-Step Answering a message or voice-mail message An advisory message appears when you have received a message or voice mail. You have new messages received J Viewing a new message either: ? Press the message key. or: c Press the Talk key. Messages received Menu >< Display Messages? Call the system menu. [ Select and confirm the menu item. > [ Select the required message and confirm your selection. continue: Msg. from: >< Mnu [ Select and confirm the menu item. Text? Mnu >< Call the additional menu. Time/date sent? Call the additional menu. [ Select and confirm the menu item. The time of the message is displayed. either: Mnu >< Call Sender? Call the additional menu. [ Select and confirm the menu item. You call back the sender. or: >< Delete? [ Select and confirm the menu item. The entry is deleted. continue: a 68 Press the On-hook key to end the process. Message functions Step-by-Step Check for a new voice-mail message either: ? Press the message key. or: >< c Messages received Menu >< Press the Talk key. Display Messages? Call the system menu. [ Select and display menu item. o Follow the user guidance system from this point onwards. a Press the On-hook key to end the process. Calling an old message c Old messages that have not been deleted cannot be displayed using the message key?. To call these messages, proceed as follows: Press the Talk key. Messages received Menu >< Display Messages? Call the system menu. [ Select and confirm the menu item. > [ Select the required message and confirm your selection. > Msg. from: ... >< Text? >< <Text> Time/date sent? Mnu Select the required message and call the additional menu. [ Select and confirm menu item. Mnu Call the additional menu. [ Select and confirm the menu item. The time of the message is displayed. >< at:... Mnu Call the additional menu. either: >< Call Sender? [ Select and confirm the menu item. The sender is called back. 69 Message functions Step-by-Step or: >< Delete? [ Select and confirm the menu item. The entry is deleted. continue: a Press the On-hook key to end the process. Caller list If you are unable to answer an external and/or internal call, this call request is stored in a caller list. If you belong to a hunt group or group call group, these call requests are also stored. Your handset can store up to 10 calls in chronological order. Every call is given a timestamp. The display starts with the latest call request still not called. When several calls are received from one caller, the number of calls is shown. During a call, you can save the other caller’s phone number to your caller list. Note: If the service engineer has made the appropriate configuration, the phone numbers for all external answered calls are automatically saved. c Menu >< Caller list? Selecting a call request Press the Talk key. Call the system menu. [ Select and confirm the menu item. The first call request is displayed. > Select a call request. 70 Message functions Step-by-Step Calling back a caller Mnu >< Call? Call the menu. [ Select and confirm the menu item. The connection is set up. Note: If a connection is established, the user is automatically deleted from the caller list. Call requests for groups (hunt group/group call) are also deleted if a member of the group has set up the connection. If the "Save number?" option is not displayed, all external incoming calls are automatically saved. Adding a caller to the caller list During a call, you can save the other party’s phone number in your caller list, e.g. to remind you to call again later. Menu >< Save number? Call the system menu. [ Select and confirm the menu item. The caller’s phone number is saved. Deleting a caller from the caller list c Menu >< Missed Call List? Press the Talk key. Call the system menu. [ Select and confirm the menu item. The first call request is displayed. > Select a call request. Mnu >< Delete? Call the menu. [ Select and confirm the menu item. The call is deleted. a Press the On-hook key to end the process. 71 Additional functions Step-by-Step Additional functions Handset alarm clock function When the alarm clock is activated, it rings every day at the set time. The alarm clock is deactivated during automatic number redial and when the room monitor function is active. Note: Please note the following: • First set the date and time. This sets the internal clock of the handset. • Do not switch off the handset after you have made the settings, otherwise the date and time will be reset. The alarm clock would otherwise relate to an incorrect time setting. • Check the date and time and reset from time to time where applicable. Activating the alarm clock The handset is in idle status. © Open the menu. DE Calendar/Clock [ Select and confirm the menu item. DE Alarm Clock [ Select and confirm the menu item. F On G Fix the setting. D Move the cursor down one line. o Enter the time, e. g. 19:05 = 1905. D Move the cursor down one line. F G Setting the alarm signal melody. Save Save the settings. ¼ The alarm clock is activated. 72 Additional functions Step-by-Step Deactivating the alarm clock An appointment reminder call is signalled in the same way as an incoming call. o Press any key during an alarm call. Deactivating the alarm clock The handset is in idle status. © Open the menu. DE Calendar/Clock [ Select and confirm the menu item. DE Alarm Clock [ Select and confirm the menu item. F Off G Fix the setting. Save Save setting. Handset appointment reminder function You can arrange for your handset to remind you of an appointment. Only one appointment can be set. The handset must be in idle status at the time of the appointment reminder. The appointment reminder function is deactivated during automatic number redial and when the room monitor function is active. Note: Please note the following: • First set the date and time. This sets the internal clock of the handset. • Do not switch off the handset after you have made the settings, otherwise the date and time will be reset. The appointment reminder function would otherwise be based on an incorrect time setting. • Check the date and time and reset from time to time where applicable. 73 Additional functions Step-by-Step Activating the appointment reminder function The handset is in idle status. © Open the menu. DE Calendar/Clock [ Select and confirm the menu item. DE Set Appoints. [ Select and confirm the menu item. F On G Fix the setting. D Move the cursor down one line. o Enter the date, e. g. 11 November = 1111. D Move the cursor down one line. o Enter the time, e. g. 19:05 = 1905. D Move the cursor down one line. F G Set the melody. Save Save the settings. ¼ The appointment reminder function is activated. Confirming an appointment reminder call An appointment reminder call is signalled in the same way as an incoming call. o Press any key during the appointment reminder call. If you do not confirm the appointment reminder call, it will be stored in a missed dates list. Deactivating the appointment reminder function The handset is in idle status. © Open the menu. DE Calendar/Clock [ Select and confirm the menu item. DE Set Appoints. [ Select and confirm the menu item. F OFF G Fix the setting. Save 74 Save setting. Additional functions Step-by-Step Displaying an unconfirmed appointment If you have failed to confirm an appointment reminder call, a Display key is assigned the "Missed Appoint." function. This unconfirmed appointment must also be saved in a missed dates list. Missed Appoint. Display an appointment. [ Open an appointment. The date and time of the unconfirmed appointment are displayed. Displaying an unconfirmed appointment and unconfirmed anniversaries Any appointment reminder calls and anniversary calls you fail to confirm are stored in a missed dates list. © Open the menu. DE Calendar/Clock [ Select and confirm the menu item. DE Missed Dates [ Select and confirm the menu item. F G [ Select the unconfirmed appointment or an unconfirmed anniversary. The relevant information is displayed. System appointment function You can use your handset to enter a single appointment for the next 24 hours or an appointment that recurs on a daily basis. When the appointment is due, your handset rings for approx. 20 seconds to remind you of your appointment. The entered appointment appears on the display. This appointment call is deleted when you confirm it. Alternatively it is deleted automatically after it has been repeated 5 times at one minute intervals. This function can also be called by entering the code (Æ page 84). 75 Additional functions Step-by-Step c Menu Entering an appointment Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< *46=Timed reminder on? [ Select and confirm the menu item. Remind at (HHMM): o Enter the required time. Note the required data format: Appointment at (HHMM); HH = two-digit hour setting mm = minutes, two digits For example: 0905 for 9.05 (= 9.05 a.m.) or 1430 for 14.30 (= 2.30 p.m). either: >< [ Select a menu item. One time only? or: >< [ Select and confirm the menu item. Daily? continue: Save a c Menu Save the settings. Press the On-hook key to end the process. Deleting/ checking entered appointments Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< #46=Timed reminder off? [ Select and confirm the menu item. Reminder at... Mnu Call the additional menu. either: >< Delete? [ Select and confirm the menu item. or: >< End? [ Select and confirm the menu item. a 76 Press the On-hook key to end the process. Additional functions Step-by-Step Confirming an appointment c a The handset rings and the appointment is displayed. Press the Talk key. Press the On-hook key. The appointment is confirmed. Setting the room monitor This function enables a room to be monitored acoustically from another location. The handset should be at least 1 or 2 metres from the expected source of the sound. The handset dials a phone number you saved as soon as the volume in this room reaches a specific level. The called party can hear the sound in the monitored room when the call is answered. Note: • • Please ensure that the number saved is not an external barred phone number and that an answering machine is not activated for the call number saved. The number saved here is used as a direct call number if the room monitor function is deactivated. The direct call number can be selected by activating the direct call key (Æ page 8). Attention: • • Direct call is not possible if the room monitor function is activated. The phone number must be changed when switching this function from room monitor to direct call if the call is to be transferred to different destinations. A call received at a handset at which the room monitor function is activated is only signalled on the display. The ringer does not sound and the display and the keypad do not light up. The handset operating time is significantly reduced when the room monitor function is activated. DE Family/Fun © or G Open the main menu of the mobile phone. [ Select and confirm the menu item. 77 Additional functions Step-by-Step DE Room Monitor [ Select and confirm the menu item. F On G Fix the setting. D Move the cursor down one line. Change o if necessary W DE Open the input field for phone numbers. Enter the required phone no. and correct individual characters as necessary using the "Delete" Display key. © Open the menu. Save [ Select and confirm the menu item. D Move the cursor down one line. F G Set the sensitivity level. Save Save the settings. If the room monitor function is activated. The "Off" key is used to deactivate the room monitor function. Walkie-talkie mode This function allows you to operate handsets outside the radio network. Handsets cannot be used for calls in walkie-talkie mode. The range between the handsets involved is max. 300 m. The handset operating time is significantly reduced in this mode. One of the following prerequisites must be met in order to operate handsets in walkie-talkie mode: • The handsets used must be registered at the same base and have selected this base. • or: The handsets used must have set "Best Base". • or: The handsets used are not registered. If one of these prerequisites is met, then all handsets that are within the handset’s range and that have activated walkie-talkie mode are called. 78 Additional functions Step-by-Step Activating walkie-talkie mode © or G Open the main menu of the mobile phone. DE Family/Fun [ Select and confirm the menu item. DE Walkie-Talkie [ Select and confirm the menu item. If the walkie-talkie mode is activated. Deactivating walkie-talkie mode OFF The "Off" key is used to deactivate walkie-talkie mode. Making and answering calls Calling handset Call Send the call. Called handset The call is signalled by a ringing tone and a message on the display. Silent c or u k k Deactivate the ringing tone. The call is signalled by a message on the display. Press the Talk key or Speakerphone key. The two handsets are connected to each other. Note: • • a The call lasts for just 20 seconds and must be answered. Although all handsets are called, a call can only be conducted between two of them. Press the On-hook key to end the call. 79 Additional functions Step-by-Step Selecting a base If your handset is registered at multiple bases, then you can set a specific base or the base with the best reception as the base to be used. The handset then switches automatically to this base. © or G Open the main menu of the mobile phone. DE H/Set Settings [ Select and confirm the menu item. DE Select Base [ Select and confirm the menu item. DE Base 1 Best Base [ Select the required base and confirm. The selected 80 base is ticked. Telephone blocking Step-by-Step Telephone blocking Telephone lock code programming You can protect your handset against unauthorised access (thereby safeguarding personal data) by entering a 5-digit code to lock and unlock it. c Menu To change a code, first enter the old code and then key in the new code twice. Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< * Change PIN? [ Select and confirm the menu item. o Enter the old PIN (5 digits, default "00000"). o Enter the new PIN, e.g. 11111 (5 digits). o Repeat the new PIN. Note: If you have forgotten your PIN, contact your service engineer for help. He will be able to reset your PIN to "00000". It is also possible to open your mobile phone from a central station, e.g. from the attendant terminal. 81 Telephone blocking Step-by-Step Locking/unlocking the handset You can lock your handset to prevent external dialling and programming, thereby preventing unauthorised use in your absence, for example. Prerequisite: You have defined a personal code or use the default code "00000". Locking the handset c Menu >< Changeover on? Press the Talk key. Call the system menu. [ Select and confirm the menu item. o Enter the PIN code (5 digits, default "00000"). a Press the On-hook key to end the process. Note: Even though it is locked, you can still use your handset to answer external calls and make internal calls. When an external connection is established, the following message appears on the display "Telephone Lock Active". Your handset can also be locked from a central station (Æ page 81). c Menu >< 82 Changeover off? Unlocking the handset Press the Talk key. Call the system menu. [ Select and confirm the menu item. o Enter the PIN code (5 digits, default "00000"). a Press the On-hook key to end the process. Telephone blocking Step-by-Step Central telephone lock/locking/unlocking other handsets If you have the appropriate authorisation, you can lock and unlock other handsets to prevent unauthorised use. c Menu If the user has locked his handset and has forgotten the individual password he has set, you can unlock the phone again using this function. Press the Talk key. Call the system menu. >< Service? [ Select and confirm the menu item. >< More features? [ Select and confirm the menu item. >< * 943=Telephone Lock? [ Select and confirm the menu item. o Enter a user’s phone number. either: « Lock the handset. The following appears on the display: "Telephone locked". or: ª Unlock the handset. The following appears on the display: "Telephone unlocked". 83 System functions Step-by-Step System functions The system functions can be called up via the menu of directly by entering codes. Calling functions via the menu c Menu Press the Talk key. Call the system menu. either: >< [ Select and confirm the function. Suppress call ID? or: >< Service? [ Select and confirm the menu item. >< *41=Temporary MNS? [ Select and confirm the function. >< Service? [ Select and confirm the menu item. >< More functions? [ Select and confirm the menu item. >< #58=View callbacks? [ Select and confirm the function. or: continue: a Press the On-hook key to end the process. Calling functions via codes c Press the Talk key. either: « o Enter code according to table (Æ page 85). or: ªo Enter code according to table (Æ page 85). continue: a 84 Press the On-hook key to end the process. System functions Functions and codes Functions Automatic call wait. term. on Automatic call wait. term. off Camp on tone OFF Camp on tone ON Accept call waiting Codes « 490 ª 490 « 87 ª 87 « 55 Call caller list - Call - Save phone number Advisory msg. on Advisory msg. off DND on DND off ª 82 « 82 « 69 ª 69 « 97 ª 97 UCD: - Log on - Log off - Work on - Work off - Available - Not available - UCD night on - UCD night off - No. of calls Override (authorised telephone only) Call trace « 401 ª 401 « 403 ª 403 « 402 ª 402 « 404 ª 404 « 405 « 62 « 84 Send message - Send - Sent messages « 68 ª 68 85 System functions Functions Codes Conference: - on - off Call charge display Use speed-dialling number Change speed dialling Toggling Tone dialling Night answer on Night answer off «3 ª3 « 65 «7 « 92 «2 « 53 « 44 ª 44 Park - Parking a call - Retrieve call Account code Callback View callbacks Suppress phone number Temporary phone number (MSN) Restore phone number Ringing group on Hunt group on Hunt group off Control relay on Control relay off Change PIN Network flash Changeover on Changeover off Tel. data service 86 « 56 ª 56 « 60 « 58 ª 58 « 86 « 41 ª 86 « 81 « 85 ª 85 « 90 ª 90 « 93 « 51 « 66 ª 66 « 42 System functions Functions Timed reminder on Timed reminder off Door release ON Door release OFF Door open Pickup group Pickup, directed Forwarding on Forwarding off Trunk FWD on Trunk FWD off Central telephone lock Return to held call Codes « 46 ª 46 « 89 ª 89 « 61 « 57 « 59 «1 ª1 « 64 ª 64 « 943 «0 87 Appendix Appendix Troubleshooting Some malfunctions can be resolved without outside intervention. The following table provides a list of such malfunctions. Error No display. Remedy Press the On-hook key until confirmation is received. Battery is empty. Charge or replace the battery. No reaction to keyKeypad lock activated. Press the hash key until stroke. confirmation is received. De-crescendo tone se- An incorrect entry was Repeat key sequence quence during input. made. while watching the display; where applicable, consult the operating instructions. The line "Base n" flash- The handset is outside Come closer to the es (n= 1 - 4). the base radio range; base radio range, Radio signals too weak. change your position. Handset not regisRegister the handset. tered. Intervals between syn- Switch off the handset chronisation attempts and switch it back on are too long. again. No ringer on the hand- Ringer is deactivated. Activate ringer. set. Nothing audible during The left side of the con- Press the "Go Back" a call. trol key was pressed – Display key to re-actithe microphone and vate the microphone the receiver inset are and the receiver inset. muted. The following appears Communication sysRepeat call later. immediately after the tem is being used by Talk key is pressed: other users. Connect. No dial tone available; No calls can be made. 88 Possible cause Handset not switched on. Appendix Error Possible cause Remedy The following, for example, appears: Handset is blocked. Remove the battery from the handset and then re-insert it (Æ page 13). Base 1 Outgoing and incoming calls and activation/deactivation are not possible. Cleaning the handset To clean the handset and the charging shell, simply wipe them with a damp or antistatic cloth; Never use a dry cloth. Do not use abrasive cleaning agents! Technical data Communication system Standards DECT in accordance with ETSI TBR 6/10/22 Number of channels Radio frequency range 120 duplex channels 1.88 GHz to 1.90 GHz Duplex operation Channel configuration Time duplex with a 10 ms frame length each 1728 kHz Bit rate Modulation 1152 kbit/s GFSK Voice encoding Range 32 kbit/s (ADPCM) Outdoors approx. 300 m Indoors approx. 50 m Handsets EU guidelines 89/336/EC "Electromagnetic Compatibility" 73/23/EC "Electrical Apparatus for Potentially Explosive Atmospheres" Acoustic shock sup118 dB (A) pression: maximum sound pressure level in accordance with TBR10, Annex D Operating times with fully charged battery Æ page 15 89 Appendix Permitted environmental conditions for operation Weight incl. battery -10 °C to +40 °C 100 % relative humidity, splash resistant (IP 64) approx. 141 g Dimensions excl. attachment clip (L x B x H) approx. 150 x 57 x 27 mm Accessories Charging shell The S30807-K6718-X charging shell is used for charging the battery and storing the mobile telephone safely. Further information about this is available on request. Please contact your nearest Siemens sales office. Power supply unit The power supply unit is used for operating the charging shell. Only use the permitted C39280-Z4-C373 power supply unit. Headset Only recommended headsets may be used for the Gigaset M1 professional mobile telephone. The use of headsets with noise-absorbing features is recommended for noise levels of 75 dB (A) and over. To connect the headset, remove the rubber seal and plug the connector into the port. Replace the rubber seal once the headset has been disconnected from the mobile telephone. This guarantees acoustic features and enables handsfree talking. 90 Appendix Declaration of conformity Your handset is supplied for use within a specific country, which is displayed on the underside of the device. Country-specific features must be observed. The device complies with the basic requirements of the R&TTE Directive and therefore displays the CE symbol. Extract from original declaration "We, Siemens AG, declare, that the above mentioned product is manufactured according to our Full Quality Assurance System certified by CETECOM ICT Services GmbH with the registration number "Q810820M" in compliance with ANNEX V of the R&TTE-Directive 99/05/EC. The presumption of conformity with the essential requirements regarding Council Directive 99/05/EC is ensured." Senior Approvals Manager The Declaration of Conformity (DoC) has been signed. In case of need, a copy of the original DoC can be made available via the company hotline. 91 Index Index A C Accessories ................................................. 90 Activating ....................................................... 1 Activation ....................................................... 1 Advisory message ...................................... 65 Advisory tones ............................................ 20 Anniversary function .................................. 31 Anonymous calling ..................................... 35 Answering a message ...............................68 Answering calls .......................................... 35 Answering voice mail ................................ 68 Appointment Delete ....................................................... 76 Appointments Confirming ............................................... 77 Attachment clip ............................................. I Fitting ....................................................... 16 Auto. Answer .............................................. 22 Automatic call waiting ...............................48 Call Answering ..................................................5 Call answering group ...................................6 Call charge display .....................................37 Call charges .......................................... 33, 37 Call distribution (ACD) ...............................59 Call forwarding ..............................................7 Call forwarding to a fixed destination .......7 Call pickup group ..........................................6 Call trace ......................................................37 Call waiting ..................................................46 automatic ~ .............................................48 Call waiting tone off/on .............................47 Callback ..........................................................3 Callback key .............................................I, 10 Caller list ...................................................I, 70 Calls Directed transfer .....................................35 Making ........................................................2 Picking up ..................................................6 Rejecting ....................................................6 Capacity .......................................................15 Carrier list .....................................................31 Charge status ..............................................14 Charging shell .............................................90 Charging time ..............................................15 Checking appointments ............................76 Cleaning .......................................................89 Clip ...................................................................I Code programming ....................................81 Code table ...................................................85 Conference ..................................................52 Connecting parties .................................54 Disconnecting .........................................54 Ending ......................................................53 Expanding ................................................53 Leaving .....................................................53 Setting up ................................................52 Viewing .....................................................53 Confirmation tone Function ...................................................24 Set .............................................................20 B Batteries Warning tone ........................................... 24 Battery capacity ....................................................15 charging ....................................................14 charging time .......................................... 15 Inserting the battery .............................. 13 life ............................................................. 15 permitted ~ ............................................. 15 standby mode ......................................... 15 talk time ................................................... 15 Battery compartment ................................ 13 Battery compartment lid .............................. I Battery tone Function ................................................... 24 Set ............................................................. 20 92 Index Connecting parties ..................................... 54 Connection quality ....................................... 2 Control key ............................................... I, 11 Control relay ................................................ 40 D Date Setting ...................................................... 23 Deactivating .................................................. 1 Default state ............................................... 24 Dialling Before line seizure ................................... 2 Dialling after line seizure ............................. 2 Dialling preparation ...................................... 2 Direct call conducting direct calls ............................. 8 determining numbers ............................ 23 direct call key ....................................... I, 10 Directed answering of calls ...................... 35 Directed assignment of an MSN ............. 32 Directed transfer of calls .......................... 35 Display ............................................................ I Display keys ............................................. I, 12 Do not disturb ............................................. 36 Door release Activating ................................................. 39 Deactivating ............................................ 39 E H Handset Locking/unlocking ................................... 82 Locking/unlocking other phones .......... 83 Handset telephone directory ................... 31 Handset volume ......................................... 18 Hash key ...................................................I, 10 Headset ....................................................... 90 Hunt group .................................................. 56 I Identification code ...................................... 33 Individual system speed dialling .............. 29 Interference with electronic equipment EMC ............................................................ II K Key tones Function ................................................... 24 Set ............................................................. 20 Keypad lock ................................................... 9 Keys Control key .............................................. 11 Display keys ............................................ 12 Function keys .......................................... 10 L Enquiry (second line) ................................... 4 Entering codes ........................................... 84 Entrance telephone ................................... 38 External call forwarding ............................ 42 Leaving a message .................................... 65 Leaving the radio network/re-registering . 9 Line seizure ................................................... 2 Locking/unlocking the telephone ............ 82 Loudspeaker .................................................. I F M Function keys ............................................. 10 Functions and codes ................................. 85 Mailbox function ......................................... 65 Making calls .................................................. 2 Message functions .................................... 65 Message list ................................................ 10 Messages ..............................................65, 66 Microphone .................................................... I Mobile telephone operating times ....................................... 89 G Group call Activating/deactivating .......................... 56 Group functions .......................................... 56 93 Index MSN ....................................................... 32, 42 Mulap group Activating call forwarding ..................... 63 Deactivating call forwarding ................. 64 Deactivating/ activating group calls ..... 62 Forwarding a line .................................... 63 Multiple subscriber number ............... 32, 42 N NET carrier list key ..................................... 11 NET key .................................................... I, 10 Night service ............................................... 43 Number redial ............................................. 27 Deleting an entry .............................. 28, 32 List ........................................................ 3, 27 Manual ....................................................... 3 Transferring a phone number .............. 28 O On hold ........................................................ 51 On/Off key ................................................... 10 on/off key ....................................................... I On-hook key ............................................. I, 10 Override ....................................................... 48 Overview of unit parts ................................. I P Parking ......................................................... 45 Permitted battery ....................................... 15 Picking up a call ............................................ 6 Placing a call on hold ................................. 51 Power supply unit ...................................... 90 Project code ................................................ 33 Prompt key .................................................. 11 Protective cover ......................................... 13 R R key ...................................................I, 10, 11 Radio range ................................................... 2 Range ........................................................... 89 Range problems ........................................... 2 Recall ...................................................... 45, 50 Receiver inset ................................................ I Reject call ...................................................... 6 94 Rejecting a call .............................................. 6 Reset ............................................................ 24 Ringing ......................................................... 18 Ringing group on ........................................ 58 Room monitor ............................................. 77 S Safety notes .................................................. II Second call .................................................. 55 Second line .................................................. 34 Second line (enquiry) ................................... 4 Selecting a base ......................................... 80 Sending a signal to the network .............. 41 Service codes ............................................. 85 Setting the language ................................. 22 Handset .................................................... 16 System ..................................................... 17 Setting the ringer ....................................... 18 Silent alert ................................................... 22 Sound setting functions ............................ 18 Speakerphone key ..................................I, 10 Speakerphone mode ................................. 26 Speed dialling ............................................. 28 Standby mode ............................................ 15 Star key .....................................................I, 10 Suppress phone number .......................... 35 System speed dialling ............................... 28 System telephone directory ..................... 30 T Talk key .....................................................I, 10 Talk time ...................................................... 15 TDS telephone data service ..................... 40 Technical data ............................................. 89 Telephone blocking .................................... 81 Telephone conference .............................. 52 Telephone lock .....................................81, 83 Temporary phone ....................................... 34 Time Setting ...................................................... 23 Time control ................................................ 19 Toggling ....................................................... 51 Tone dialling ................................................ 44 Tones .....................................................18, 20 Transfer ........................................................ 49 Troubleshooting ......................................... 88 Index U UCD night service ...................................... 61 Unit parts ........................................................ I W Walkie-talkie mode .................................... 78 Warning tone ........................................ 21, 52 Wrap-up time .............................................. 60 95 www.hipath.de This device has been manufactured in accordance with our certified environmental management system (ISO 14001). This process minimises energy consumption, the use of primary raw materials and waste production. © Siemens AG 2004 Information and Communication Networks Hofmannstr. 51 • D-81359 München Order no.: A31003-G1531-C200-1-7619 The information in this document contains only general descriptions and features that may not always apply as described in specific cases or that may change as a result of the further development of the products. The required features are only binding if they are expressly agreed when the contract is signed. Subject to availability and technical changes. Printed in Federal Republic of Germany 14.09.2005