Download ONLINE SCHEDULE BUILDING USER`S MANUAL

ONLINE SCHEDULE BUILDING
(OSB)
USER’S MANUAL
SAN FRANCISCO STATE UNIVERSITY
ACADEMIC RESOURCES
ADM 467, 415.405.3751
August 2011
Introduction to Class Schedule Building
The Class Schedule and Curriculum Development
Development of t he class schedule begins with a review of courses offered by a
program/department.
Course
Master
Files
can be run from
www.sfsu.edu/noindex/osb. Any new courses, revisions to existing courses or courses
that need to be taken out of the course reserve bank should be forwarded to the
Curriculum Coordinator. It is the responsibility of the Coordinator, the Course
Review Committee, and/or the Deans of Undergraduate and Graduate Studies to
review these proposals. Once approved, the courses become part of the University
Bulletin and the SIMS Course Master File.
Class Schedule Building Process
Each semester, Academic Resources publishes t he Class Sche dule on the web to
assist students in the select ion of classes for the coming semester. The class
schedule building process takes place three times a year, from September to
November for Spring, from December to January for Summer, and from February to
April for Fall.
You begin building your schedule using data from the last like term (e.g. to build
Spring 2007, you will start with data copied from Spring 2006). Therefore, much of
your task will be modifying section information from the previous term. Production
of the final Class Schedule takes place in Academic Resources.
Suggested Order of Work
Experienced users find it helpful to use the last like term file in the following order:
1. Delete unnecessary sections.
2. Modify any retained sections.
3. Add new sections.
4. Review
proposed
schedule
on pri
nted
reports av
ailable
at
www.sfsu.edu/noindex/osb. Run the various reports in di fferent sort orders to
check for errors or missing classes.
5. Mark corrections on paper reports, then enter the data online.
6. Continue the process until data is correct.
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Deadlines
Each semester, Academic Resources distributes a Class Sche dule Production
Calendar that outlines the due dates for schedule building, Gator Reg registration,
and the production of the Academic Planning Data Base (APDB). These calendars
can be found at
http://academic.sfsu.edu/ar/sched/calendars.php either by
selecting Production Calendar by Semester or Production Calendar by Date.
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How to Log In and Out of the OSB System
1.
If you need a SIMS account, if you have forgotten your password, or need to
update your expired password, go to www.sfsu.edu/sims, and follow the
screen instructions.
2.
To access OSB, go to www.sfsu.edu/sims.
3.
Enter your SIMS username and password.
4.
Click on “Login to SIMS”.
5.
When you get to the SIMS Logon Form, the cursor will be in the upper left-hand
corner box, type in either:
OS20 for the section edit screen
OS21 for the duplicate section screen
6.
<F8> to retrieve the selected screen
7.
To Exit the SIMS screen, use the pull-down menu along the top.
8.
Click on Action.
9.
Select Exit Form.
10. This returns you to the intermediate screen.
11. Follow the normal procedures for closing your Web access.
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Forms
OS20 Form
This form is used to add, delete, or modify section information, as well as to add or
delete sections.
Section Key
System
Message Line
Restrictive
Scheduling Block
Form
Name
Field
Section
Basic
Block
Physical
Feature Block
Footnote
Block
Resource
Line
Block
Edit Message
Line
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OS21 Form
This form is used to duplicate sections. Once duplicated, any changes should be
entered on OS20.
Section Key
System
Message Line
Form Name
Field
Edit Message
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Form Processing
A form is a vi ew of speci fic data elemen ts from SI MS. Each form is composed of
blocks, which are made up of rows and/or fields of data. Blocks are outlined and
contain related information. When entering data in OSB, it is important to know the
form structure and the uses of function keys.
Upper or Lower Case:
Whether you t ype in upper or lower case , the system automatically
reformats characters to upper case.
Date Formats:
The only allowable date format is: MMDDYY.
Example: Enter July 21, 2003 as: 072103
Function Keys:
<F8> To retrieve a record
<F9> To show a list of values
<F10> To commit a record
To Delete/Change data:
Place the cursor in the field and backspace,
Or
Highlight the field, <delete>
To Move Between Fields:
Use Tab Key,
Or
Place cursor in field and click.
Edit/System Messages
If data is incorrectly formatted or does not meet edit checks, the field will be
highlighted in red and it must correct ed before you can cont inue. Some
error messages appear as soon as data is entered. Others appear when you
move to another field or block, or try to commit the record.
Important: In some fields, a list of values appears if your entry is not valid. If a
list of values exists for a field, you will see the message “List of Values” at the
bottom of the screen. Hit F9 to display the list.
Tab Movement
If a field has a fixed data length, the tab will jump to the next field as soon as
it reaches t he maximum. If t he field has variable data length, you must
manually tab to the next field or click on it.
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Move Between Forms
Move Between Forms OS20 and OS21
To move between OS20 and OS21 without re-entering the key fields:
1. Enter the desired screen in the upper left-hand field.
2. Place the cursor i n the section number fi eld for Fall or Spring, and
the session field for Summer . This retains the Key fields so you won’t
have to re-enter them.
3. <F8>
Move Between OSB Forms and SIMS Form 10X
Remember that you are working in the live SIMS database. You can move to
other SIMS forms at any time. Therefore, if you need a new catalog number ,
you can i nsert 10X i n the Screen Name field, <F8>, and retrieve the new
number.
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How to Update
Section Key
Section Key
The section key is used to retrieve data for a class schedule section. The key
includes: course abbr eviation, course num ber, section number, session ID (for
summer only), term and administrative unit.
ABBREVIATION [ABBR]: The course abbreviation must match the abbrevi ation
on the Course Master File. If the abbreviation is incorrectly entered (e.g. CW
rather than C_W) no sec tion data appears; you will see a message on the
top right-hand side “Ready for Insert.” The s ystem does not check
abbreviations until you move into another block, at which point the catalog
number is highlighted and at the bottom of the screen y ou will see a
message: “Course abbreviation and number do not match course”.
Lists
of cour
se
abbreviations
can
be foun
d
at
http://academic.sfsu.edu/ar/sched/sims.php.
An
underscore
( _ ) represents a sp ace. When entering data, the underscore should be
entered as a space.
COURSE NUMBER [NUMB]: A number which, when used in conjunction with the
Course Abbreviation, serves to identify a course . Use 4 di gits with leading
zero. Section numbers must be unique.
SECTION [SECT]: T his number serves to uniquely identify each section of a
given course. Use 2 digits with leading zero.
SESSION [SES]: The Summer Semest er has three sessi ons and t hese sessions
must be us ed as part of t he Section Key for clas ses scheduled during that
term. Session codes must be entered for all sections offered during Summer.
Use letter and number, R1, R2, R3.
TERM [TERM]: The first four digits are the year and the last digit is the term. This
field defaults to the term being built. Values for terms are:
1 = Winter
2 = Spring
3 = Summer
4 = Fall
ADMINISTRATIVE UNIT [ADM]: T his field indicates the unit of the university and
defaults to R for Regular University.
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Section Basic Block
Course Title [TITLE]
Value defaults to the Course Master File course t itle and ca nnot be
updated. Make sure that you have the correct variable topic.
Catalog Number [CATALOG]
A computer-generated fiv e-digit number that uniquel y identifies each
course.
If you are adding a section, you must enter a catalog number active for the
term being built. If you wish to update the catalog number on a n existing
course, insert the new catalog number on O S20. If necessary, update the
CS#, units and s cheduling information. Examples of this are courses t hat
have been transferred on the Course Master File and variable topic courses.
Course Units [COURSE UNITS]
Total course credit unit associated with the course. Field defaults to the total
units from the Course Master file, and cannot be updated.
Schedule Print [SCHED PRINT]
The print control code determin es how a secti on will appear in the printed
Class Schedule.
You must enter a print control code. Valid values are:
P
N
R
S
T
Print all information in the Class Schedule
Do not print section in the Class Schedule
Do not print the Schedule Number in the Class Schedule
Do not pr int the Schedule Number or Instructor's Name in the
Class Schedule
Do not print the Instructor's Name in the Class Schedule
The best way to ensure that students DO NOT enroll t hrough Gator Reg in a
section is by using a pri nt control of R or N.
Gator Reg wi ll not allow
enrollments in a section that is coded with an R or N even if a student has
the schedule numbe r. Zeroes i n the enrollment limit field cause problems
with enrollment and demand statistics.
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Enrollment Limit [ENROLL LIMIT]
The enrollment limit is a three-digit field that con trols how many students
may register in a section during Gator Reg.
You must enter a number in the enrollment limit field; it can be a zero. If
enrollment limit is zero, there must be an explanatory footnote outli ning
enrollment procedures.
Wait List Limit [WAIT LIST LIMIT]
A three-digit number limiting the number of students that may enroll on the
wait list. Students are added i nto sections automatically as s eats become
available, either by a student droppi ng a class or an enrollment limit being
raised. Exception: If the enrollment limit is increased, students are enrolled
via a nightly batch job. Gator Reg will not allow a student to s ign up on a
waiting list if they are enrolled in another section of t he same co urse. Wait
lists are optional; you do not have to use them.
Grading Method [GRADE METHOD]
Defaults to value on Course Master File.
Schedule Number
A computer-generated fiv e-digit number that uniquel y identifies each
section. During schedule bui lding this is a temporary number; the f inal
schedule number (used by students to enroll in the secti on) is available only
after the schedule is finalized. This data element appears as di splay only on
Screen OS21.
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Footnote Block
Footnotes
Footnotes are used to clarify any special class requirements. You can ent er
up to 4 footnotes. For footnotes 1-6 (TBA hours), you must enter the matching
number of hours i n the TBA field on th e resource line. Items to include in
footnotes are university wide footnotes (e.g.: GE, 25 for weekend classes,
etc.), additional course fees , specific off-campus lo cations and speci al
enrollment procedures.
Any information listed in the bulletin should be excluded from footnotes
(e.g.: prerequisites, crosslisted classes, enrollment restrictions, concurrent
enrollment, etc.)
Standard University Footnotes
These footnotes are shared by all colleges and departments.
01 Plus one hour to be arranged.
02 Plus two hours to be arranged.
03 Plus three hours to be arranged.
04 Plus four hours to be arranged.
05 Plus five hours to be arranged.
06 Plus six hours to be arranged.
07 For a complete listing of 214 sections, schedule numbers and m eeting
times, refer to English composition requirement, second year.
08 Students must ha ve an approv ed GAP and an approv ed proposal for
Culminating Experience on file in the graduate studies, Adm 254 in order
to register for the Culminating Experience course.
09 Permission of instructor required.
10 See University Bulletin or dep artment for concurrent enrollment
requirements and/or prerequisites.
11 Complete registration prior to the end of the add period.
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12 Class meets during the first half of the semester only.
13 Class meets during the second half of t he semester. Students must
attend the first meeting day of the first session to verify enrollment.
14 Class meets during the first five weeks of the semester only.
15 Class meets during the second five weeks of t he semester. Students
must attend the first meeting day of the first session to verify enrollment.
16 Class meets during the last five weeks of the semester. Students must
attend the first meeting day of the first session to verify enrollment.
17 Priority registration is not allowed. A petition for course by
study must be completed and approved.
individual
18 (No current footnote is assigned to this number.)
19 Class meets at the Downtown Campus in the Westfield San Franci sco
Centre, 835 Market Street.
20 (No current footnote is assigned to this number.)
21 Class meets at Canada College, 4600 farm Hi ll Blvd, Redwood City.
Check with the department for room assignments.
22 Meets part of t he U.S. History and Gov ernment requirements. Consult
the U.S. History and Government section of the Bulletin.
23 Satisfies Quantitative Reasoning requirement.
24 (No current footnote is assigned to this number.)
25 Weekend class: check class listing for me eting times and da ys. If not
indicated, refer to other footnotes for scheduling information.
26 Students may register for varying units of this course. Contact
department for more information and registration procedure.
27 All Marine Science classes are held at the Moss Landi ng Marine
Laboratory facilities in Monterey, CA. Fo r space reservation, call 831771-4400.
28 All or part of t his class i s offered online. For more i nformation, go to
http://ilearn.sfsu.edu and click on online class information.
29 Additional sections offered through College of Extended Learni ng. Go
to http://cel.sfsu.edu
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GE Refer to the General Education section of the Bulletin.
GW This course satisfies the Graduation Writing Assessment Requirement
(GWAR).
Physical Features Block
Physical Features
Physical features should be ent ered as individual items, one p er line. They
are:
1. Enhanced
AV
(consisting of a vi deo projector, VCR, standard or v ideo overhead
projector, computer jack, data jack and screen/monitor.)
2. Tab/Moveable Chairs
3. Geography Maps
4. History Maps
5. CourseStream Rooms
(Contact Academic Technology and provide the courses information
for the CourseStream setup.)
Important: If a phy sical feature is requested, Schedule 25 will not place the
class in a room without that feature. This could result in the class not being
assigned a room. See the Appendix for a definition of Enhanced AV.
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Academic Resources
Restrictive Scheduling Block
Restrictive Level Codes
Restrictive level type should be entered as:
A = to accept levels
R = to reject levels
These codes control whether students at certain levels will be accepted or
rejected during Gator Reg. This field identifies up to three (3) separate or a
range of student level codes used to allow/prohibit entrance into a section.
0 = First Time Freshman
1 = Freshman (0-29 units)
2 = Sophomore (30-59 units)
3 = Junior (60-89 units)
4 = Senior (90 - above)
5 = Graduate and Second BA's
Restrictive Major Codes
Restrictive major type should be entered as:
A = to accept majors
R = to reject majors
“GE courses may not list major(s) as a prerequi site.”
Policy# F04-64, effective Spring 2006]
[Academic Senate
These codes control whether students with certain major codes wi ll be
accepted or reject ed during Gator Reg. Restrictive major codes can b e
entered as single values in a list down the left-hand side of t he block. They
can also b e listed as a range o f values, with the lowest range in the lef thand column; the h ighest range in the right-hand column. You can use a
combination of these techni ques, if appropriate. These restrictions must be
noted in the course description in the University Bulletin.
For a com plete list of major co de, move the curso r to the major field then
<F9>.
Important: The other fields in this block are not used at this time.
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Academic Resources
Resource Block
The Resource Block contains time, day and instructor data.
Time Begin
The scheduled starting time of a section.
Time End
The scheduled ending time of a section. Meeting times are e ntered using
International Time (24-hour clock).
Change the Time
The time must be entered usi ng a 24-hour clock. If yo u have entered days,
you must enter begin and end t imes and vice-v ersa. If y ou use ARR in the
days field for a non-supervision class, there must be an explanatory footnote
containing class days, times and meeting place o r where to get thi s
information. The system does not check for standard time blocks or for the
correct amount of faculty contact hours for the units and CS number.
Important: Times and days can not be changed on classes that have been
preassigned. Call your contact person for assistance.
Conventional Time
a.m.
p.m.
8:00
9:00
10:00
11:00
12
noon
1:00
2:00
3:00
4:00
5:00
6:00
7:00
8:00
9:00
10:00
0800
0900
1000
1100
1200
1300
1400
1500
1600
1700
1800
1900
2000
2100
2200
International Time
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Academic Resources
Standard Time Blocks for Fall and Spring
In order t o fully utilize the limited number of university classrooms, you are
strongly encouraged to use standard time blocks as shown below.
Classes meeting three hours per week:
MWF
TTH
One
Day
0810-0900
0810-0925
1535-1820
0910-1000
0935-1050
1610-1855
1010-1100
1100-1215
1900-2145
1110-1200
1235-1350
1210-1300
1410-1525
1310-1400
1535-1650
Per
Week
(include a required 15-min break)
1410-1500
Classes meeting four hours per week:
MW or TTH
One
Day
0810-0950
1810-2150
Per
Week
(include a required 15-min break)
1010-1150
1220-1400
1410-1550
1610-1750
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Academic Resources
Standard Time Blocks for Summer
These time blocks are based on a 3-unit lec ture course (CS 1-6). Time blocks
are established around t hree standard begin times: 0900, 1215 and 1800 .
The ending times vary because of the session, CS number and unit values,
and meeting da ys per week. When scheduling classes ot her than 3-unit
lecture courses, try to remain within the standard starting times listed below.
All classes meeting 2 hours or more include a 15 minute break in the
meeting times.
Five Week Session: R1 and R3 for 3-unit Lecture Classes
DAILY
MTWTH
MWF*
MW/TTH*
Contact Time
1h30m
1h55m
2h45m
4h
Morning
0900-1030
0900-1055
0900-1145
0900-1300
1215-1345
1215-1410
1215-1500
Afternoon
1415-1545
Evening
1315-1715
1800-1955
1800-2045
1800-2200
*Includes 15 minute break
Eight Week Session: R2 for 3-unit Lecture Classes
Contact Time
Morning
Afternoon
Evening
DAILY
MTWTH
MWF
MW/TTH*
1h
1h10m
1h35m
2h35m
0900-1000
0900-1010
0900-1035
0900-1135
1045-1145
1045-1155
1215-1315
1215-1325
1215-1350
1215-1450
1415-1515
1415-1525
1415-1550
1800-1900
1800-1910
1800-1935
1800-2035
*Includes 15 minute break
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Academic Resources
Ten Week Session: R4 for 3-unit Lecture Classes
Contact Time
Morning
DAILY
MTWTH
MWF
MW/TTH
45m
1h
1h15m
1h55m
0900-0945
0900-1000
0900-1015
0900-1055
1000-1045
1015-1115
1030-1145
1215-1315
1215-1330
1215-1410
1345-1500
1430-1625
1800-1915
1800-1955
1100-1145
1215-1300
Afternoon
1315-1400
1415-1500
Evening
1415-1515
1800-1900
Five Week Session: R1 and R3 for 4-unit Lecture Classes
DAILY
Contact Time 2 hrs
MTWTH
2hr45m*
Morning
0900-1100
0900-1145
Afternoon
1215-1415
1215-1500
1315-1600
Evening
1800-2000
1800-2045
*Includes 15-min break
Eight Week Session: R2 for 4-unit Lecture Classes
Contact Time
Morning
Afternoon
Evening
DAILY
MTWTH
MWF*
MW/TTH*
1h15m
1h35m
2h20m
3h25m
0900-1015
0900-1035
0900-1120
0900-1225
1215-1330
1215-1350
1215-1420
1215-1540
1345-1500
1415-1550
1800-1915
1800-1935
1800-2020
1800-2125
1030-1145
*Includes 15 minute break
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Academic Resources
Ten Week Session: R4 for 4-unit Lecture Classes
Contact Time
Morning
DAILY
MTWTH
MWF
MW/TTH*
1h
1h15m
1h40m
2h45m
0900-1000
0900-1015
0900-1040
0900-1145
1000-1100
1100-1215
1030-1145
1215-1315
1215-1315
1215-1355
1330-1430
1415-1515
1415-1555
1800-1900
1800-1915
1800-1940
1100-1200
Afternoon
Evening
1215-1500
1800-2010
*Includes 15 minute break
Five Week Session: R1 and R3 for 5-unit Lecture Classes
DAILY
Contact Time 2h45m*
Morning
0900-1145
Afternoon
1215-1500
Evening
MTWTH
3hr30m*
0900-1230
1315-1600
1315-1645
1800-2045
1800-2130
*Includes 15 minute break
Eight Week Session: R2 for 5-unit Lecture Classes
DAILY
MTWTH
MWF*
MW/TTH*
Contact Time
1h35m
1h57m
2h50m
4h10m
Morning
0900-1035
0900-1100
0900-1150
0900-1310
1215-1350
1215-1415
1215-1505
1415-1550
1430-1630
1800-1935
1800-2000
Afternoon
Evening
1800-2050
*Includes 15 minute break
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Academic Resources
Ten Week Session: R4 for 5-unit Lecture Classes
Contact Time
Morning
Afternoon
Evening
DAILY
MTWTH
MWF*
MW/TTH*
1h15m
1h35m
2h20m
3h25m
0900-1015
0900-1035
0900-1120
1215-1330
1215-1350
1215-1440
1345-1500
1415-1650
1500-1720
1800-1915
1800-1935
1800-2020
1030-1145
1215-1540
1800-2125
*Includes 15 minute break
Special Considerations for Building the Summer Schedule
The Summer semester has four sessions, R1 (first 5 we eks); R2 (eight weeks
beginning 2 weeks after R1 session); R3 (second 5 we eks); and R4 (the full
ten weeks). The session indicator is required to call up any summer semester
section. Course se ction numbers must be unique. For example, you cannot
have ISYS 0263 01R1 and ISYS 0263 01R2. All non standard time blocks must
approved by Academic Resources.
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Academic Resources
Summer Semester Contact Hours
Five Week Session: R1 and R3
CS#
1-6
7-14
15-17
5 Class Days per Week DAILY
Contact hours per meeting:
One
Two Three
Four
Unit
Unit
Units
Units
s
0h 30m
1h
1h 30m 2h
1h
2h
3h
4h
1h 30m
3h
4h 30m 6h
CS#
1-6
7-14
15-17
4 Class Days per Week
Contact hours per meeting:
One
Two
Three
Unit
Units
Units
MTWTH
0h 38m
1h 15m
1h 53m
1h 15m
2h 30m
3h 45m
2 Class Days per Week
Contact hours per meeting:
One
Two
Three
Unit
Units
Units
1h 15m
2h 30m
3h 45m
2h 30m
5h
7h 30m
3h 45m
7h 30m
11h 15m
1h 53m
3h 45m
5h 38m
MW/TTH
Four
Units
5h
10h
15h
Four
Units
3 Class Days per Week
Contact hours per meeting:
One
Two
Three
Unit
Units
Units
Four
Units
2h 30m
5h
7h 30m
0h 50m
1h 40m
2h 30m
3h 20m
6h 40m
10h
1h 40m
3h 20m
5h
2h 30m
5h
7h 30m
MWF
1 Class Day per Week
Contact hours per meeting:
One
Two
Three
Unit
Units
Units
2h 30m
5h
Eight Week Session: R2
5 Class Days per Week
Contact hours per meeting:
CS#
1-6
7-14
15-17
One
Unit
0h 19m
0h 38m
0h 56m
Two
Units
0h 38m
1h 15m
1h 53m
CS#
1-6
7-14
15-17
Three
Units
0h 56m
1h 53m
2h 49m
DAILY
Four
Units
1h 15m
2h 30m
3h 45m
4 Class Days per Week
Contact hours per meeting:
MTWTH
3 Class Days per Week
Contact hours per meeting:
One Unit
Four
Units
1h 34m
3h 8m
4h 41m
One
Unit
0h 31m
1h 5m
1h 34m
0h 23m
0h 47m
1h 10m
Two
Units
0h 47m
1h 34m
2h 21m
2 Class Days per Week MW/TTH
Contact hours per meeting:
One
Two
Three
Four
Unit
Units
Units
Units
0h 47m
1h 34m
2h 21m
3h 8m
1h 34m
3h 8m
4h 41m
6h 15m
2h 21m
4h 41m
7h 2m
22
Three
Units
1h 10m
2h 21m
3h 1m
Two
Units
1h 3m
2h 5m
3h 8m
Three
Units
1h 34m
3h 8m
4h 41m
1 Class Day per Week
MTWTH
Contact hours per meeting:
One
Two
Three Units
Unit
Units
1h 34m
3h 8m
4h 41m
3h 8m
6h 15m
4h 41m
Academic Resources
MWF
Four
Units
2h 5m
4h 10m
6h 15m
Ten Week Session: R4
5 Class Days Per Week
Contact hours per meeting:
DAILY
4 Class Days Per Week
Contact hours per meeting:
MTWTH
3 Class Days Per Week
Contact hours per meeting:
MWF
CS#
One
Unit
Two
Units
Three
Units
Four
Units
One
Unit
Two
Units
Three
Units
Four
Units
One
Unit
Two Units
Three
Units
Four
Units
1-6
0h 15m
0h 30m
0h 45m
1h
0h 19m
0h 38m
0h 57m
1h 15m
0h 25m
0h 50m
1h 15m
1h 40m
7-14
0h 30m
1h
1h 30m
2h
0h 38m
1h 15m
1h 53m
2h 30m
0h 50m
1h 40m
2h 30m
3h 20m
15-17
0h 45m
1h 30m
2h 15m
3h
0h 57m
1h 53m
2h 49m
3h 45m
1h 15m
2h 30m
3h 45m
5h
CS#
1-6
7-14
15-17
2 Class Days per Week
MW/TTH
Contact hours per meeting:
One
Two
Three
Four
Unit
Units
Units
Units
0h 38m
1h 15m
1h 53m
2h 30m
1h 15m
2h 30m
3h 45m
5h
1h 53m
3h 45m
5h 38m
7h 30m
1 Class Day per Week
Contact hours per meeting:
One
Two
Unit
Units
1h 15m
2h 30m
2h 30m
5h
MTWTH
Change the Day
There is a pull-down list of day values <F9>, but not all of them are valid for
the Regular Univ ersity’s Class Schedule . In order t o ensure placement by
Schedule25, you must use t he Academic Resources standard day
abbreviations listed below.
M
T
W
TH
F
S
U
MWF
TTH
SU
ARR
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Monday, Wednesday, Friday
Tuesday, Thursday
Saturday, Sunday
Arranged (TBA hours must be i ncluded except for s upervision
classes.)
Important: For weekend classes (scheduled Friday evening from 5 pm o r
later and/or Saturday and/or Sunday), you must include Footnote 25.
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Academic Resources
Building
The building abbreviation assigned to a facility by the campus that serves to
uniquely identify an independent physical structure.
Room Number
This data element identifies a desi gnator assigned by the campus to each
space associated within a given facility and serves to uniquely identify that
space.
Change the Building/Room
You cannot enter the building and room for university classrooms controlled
by Academic Resources. For other spaces use the values listed below.
BH
Burk Hall
BUS
Business
CAND COLL
Canada College (must be used wi th CAND in
the BLDG field and COLL in the ROOM field)
CA
Creative Arts
COX FLD
Cox Stadium (must be u sed with COX in the
BLDG field and FLD in the ROOM field)
DOWN TOWN
Downtown Center (must be use d with DOWN i n
the BLDG field and TOWN in the ROOM field)
EP
Ethnic Studies and Psychology (previously PSY)
FA
Fine Arts
FHS FLD
F. Hale Stevenson Field (must be used wi th FHS in
the BLDG field and FLD in the ROOM field)
GYM
Gymnasium
HH
Hensill Hall
HSS
Humanities and Social Sciences
HUM
Humanities
LIB
Library
MAL FLD
Maloney Field (must be used with MAL in the
BLDG field and FLD in the ROOM field)
MWH
Mary Ward Hall
ML
Moss Landing Marine Laboratories
OFF CMPS
Off Campus (must be used with OFF in the BLDG
field and CMPS in the ROOM field).
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Academic Resources
ON LINE
On Line (must be used with ON in the BLDG field
and LINE in the ROOM field)
SCI
Science
TH
Thornton Hall
TNIS CRTS
Tennis Courts (must be used with TNIS in the BLDG
field and CRTS in the ROOM field)
Dates, Begin
This date defaults to the first day of instruction from the Academic Calendar
and should not be changed for Fall and Spring Semester schedules. For
Summer, actual meeting begin date should be adjusted only if it is later than
the session begin date.
Dates, End
This date defaults to the last day of instruction from the Academic Calendar
and should not be changed for Fall and Spring Semester schedules. For
Summer, actual meeting end date should be adjusted only if it is earlier than
the session end date.
Faculty ID Number
This nine-digit assigned number identi fies the faculty member's ID number .
N.B.: In o rder for Schedule25 to group courses correctly, an instructor must
be inserted for all components of crossli sted, paired and multiple secti ons
meeting same time/same place, regardless if they have been or will be preassigned. Use your test faculty IDs when necessary. Test faculty IDs a re:
FIRST
MIDDLE
LAST
FAC ID
BUS
TEST
COLLEGE
900.725.389
CA
TEST
COLLEGE
901.007.099
EDUC
TEST
COLLEGE
901.301.445
ETHS
TEST
COLLEGE
902.966.394
HHS
TEST
COLLEGE
906.615.273
HUM
TEST
COLLEGE
906.621.578
SCI
TEST
COLLEGE
906.668.209
All “Test” faculty must have “T” in the print control field.
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Academic Resources
Faculty Name
This data element identifies the name of the individual employed by the
university to teach the section. After entering the Fa culty ID, the na me will
appear. If there is no instructor assigned, both faculty name and ID numbe r
should
be left blank.
Add an Instructor
Enter the appropriate Team Teaching Fraction (e.g. 1.000, 0.500, etc.) in the
TTF field, then enter the Faculty ID i n the field. If you receive an error
message, check your list of valid Faculty IDs. In orde r to insert an instructor,
s/he must exist on th e SIMS Faculty Base file. If you need to a dd a new
instructor to t he Base File, call your contact person. Academic Resources
requires an E.A.R. form to en ter a new faculty or change the na me of an
existing faculty.
Team Teaching and Team Teaching Fractions (TTF)
This data element identifies the fraction of the workload for each individual
of a team teaching group or the whole number 1.000 i f taught by one
instructor.
To add an instructor to a section that is team taught:
1. Create the dependent line (see Add Extra Resource Lines in CS
Number section) and insert the Faculty ID for t he additional
instructor(s).
2. Enter the Team Teaching Fraction for each instructor.
3. Be sure that the total TTF for associated lines is equal to 1.000.
4. If the TTF is not c orrect, you will get a warning message, but the
system will allow you to commit incorrect values.
5. Click OK to the warning message only after verifying TTF.
Delete an Instructor
To delete an i nstructor, highlight the FAC ID fi eld, <Delete>, then <F10> to
commit. The TTF automatically defaults to 0.000.
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Academic Resources
Course Classification (CS) Numbers/Split Classifications
The CS number identifies and sequences resource segments associated with
a given section. It must match the value(s) on t he Course Master File. This
field will show a list of valid values for the specific course if an incorrect value
is entered. This list also shows t he correct adjusted CCU values, which must
be manually entered.
If there is only one CS number and there is only one segment, the line
number must be 10. Number any other segments associated
with line 10, in increments of 2: 12, 14, 16, etc.
If there are two CS numbers, the l ine numbers must be 10 and 2 0,
respectively. Number any other resource segments associated
with line 20, in increments of 2: 22, 24, 26, etc.
Add Extra Resource Lines: Line 10, 12, 14, 20 etc
You must add t he resource li nes in the correct numerical order ; the system
will not re-order t hem for you. To i nsert a resour ce line in the correct
sequence:
1. Place the curso r in the line sequence fi eld on the line abov e where
you want the new resource li ne to be. For example, if you want to
add in a line 12, place your cursor in line sequence 10; if you want to
add a line 22, place your cursor in line sequence 20.
2. Go to the menu along the top of the screen; select Record/Insert.
3. A new, blank resource line appears.
Delete a Resource Line
1. Place cursor on the line to be deleted.
2. Go to the menu along the top of the screen; select Record/Remove.
3. The resource line is immediately removed.
4. <F10> to commit the record.
Important: On all dependent resource lines (12, 14, 16, 22, 24, etc.) the CS
number must be entered as 00. The adjusted CCU def aults to 0. 0. Do NOT
duplicate other data (e.g. adj CCU, TBA, begin and end time, bldg and
room).
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Academic Resources
Course Type
This data element indicates the mode(s) of instruction for a parti cular
course. Course type is determined by the CS number. Valid values are:
ABBREVIATION
COURSE TYPE
CS NUMBER
LEC
SEM/DISC
Lecture
seminar/ discussion
(grad level)
Activity
Laboratory
undergraduate supervision
graduate supervision
non-traditional supervision
01-04, 06
05
ACT
LAB
SUPV
SUPV
SUPV
07-14, 18-21
15-17
36
25
78
The CS number also determines the number of required
meeting hours per week:
C1-6
C7-14
C15-21
1 hour weekly/unit
2 hours weekly/unit
3 hours weekly/unit
Adjusted Course Credit Units
The units of credit associated with each mo de of instruction (CS number). If
there are two CS numbers, the sum of the adjusted CC Us equals the total
CCUs that a student receives for successful completion of the class.
To Be Arranged (TBA) Hours
The number of TBA hours associ
ated with each course ty pe. These
"arranged" hours m ust be part of t he approved course description in the
University Bulletin. The scheduled hours, plus the TBA hours, must equal t he
weekly contact hours determined by the CS numb er and the units. TBA
hours can be entered as a single digit and the system inserts a leading zero.
Important: For TBA with values 1-6, this field is tied to the footnote field. If you
enter 1-6 in the TBA hours field, then a matching number must be entered in
the footnote field and vice-versa.
28
Academic Resources
Add a Section
1. Enter the KEY:
[ABBR][NUMB][SECT][SES][TERM]
2. <F8>
Note: You must <F8> before moving into any other block so t hat the
system can verify that the section does not already exist. You wi ll see a
message in the upper right-hand corner “Ready for Insert”.
3. Enter the catalog number. This is a required field.
As soon as you move the cursor from the Section Basic block, values for
course units and grade method will default. All other data must be
entered.
4. <F10> to commit the new record.
Delete a Section
1. To delete a section, place the cursor in the catalog number field.
2. Go to the Record menu at the top of the screen.
3. Select Remove.
4. You will see a message “Confirm Delete Request”. Click Yes.
5. The section is deleted immediately. You do not need to c ommit the
record. You will see “ Delete Was Successful” message at the bottom of
the screen.
Duplicate (Copy) a Section
1. To copy a section, use screen OS21.
2. Enter the key for the class and section you wish to copy.
3. <F8>
4. The box di splays a duplicate section, with the SAME section number as
the one you are copying.
5. Enter the new section number.
6. <F10> to commit the record.
7. You will see a messa ge “This action copies t he course dat a to a new
section.” Click OK.
8. You can return to OS20 screen to edit the new section.
9. If you wish to continue creating new sections, stay in screen OS21, and
repeat steps 4-7.
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Academic Resources
Important: Section Number can not be duplicated. Even in summer, if there
are different session codes, section numbers must be different.
Change a Variable Topic
1. Enter the new catalog number in the c atalog field. The new course title,
course unit and grade method will default once you move the cursor
into any other block on the form.
2. If the v ariable topic has a di fferent CS number and/or di fferent unit
values, you must enter the new values on the resource line.
3. Adjust meeting times and days if necessary.
4. <F10> to commit the record.
Crosslisted Courses
If any part of a crosslisted course is offered, all parts must be offered. As a
reminder, when you call up a crosslisted course, or add a new class and try
to commit it, you will see a warning message: “Crosslisted course. All parts of
a cross list must be offered”. Crosslisted courses should be carefully audited
on Report R06.
30
Academic Resources
Reports as Audit Tools
There are a variety of reports available on the Web to assist you in auditing
your class schedule during the building process.
You can pr int reports from t he Web for your specific discipline or an enti re
college. All current employ ees with SF State ID and password can access
OSB reports on the web. Contact Human Resour ces at x87152 to get a SF
State ID number or if you can’t remember your assigned number.
Important: Your SF State password is typically your SF State email password.
To Print Reports
1.
2.
3.
4.
5.
6.
Open your Web browser.
Go to: www.sfsu.edu/noindex/osb
Enter your SF State ID and password.
Click “Get report choices”.
Select the report and sort or selection options.
Click “Get Report” to print.
Description of Reports
The reports described below provi de summaries of t he class s chedule in a
variety of sort orders. These reports can be printed from the Web by college
and/or department personnel. The data on these reports is “live”.
R01 • CLASS SCHEDULE REPORT: This report contains all of the data that will
eventually be printed in the Class Schedule purchased by the students. The
report is sorted by s ection ID ( course abbreviation, course number an d
section number).
R02 • FACULTY CLASS SCHEDULE REPORT: This report displays the same data as
the Class Schedule R eport, but is sorted by faculty name and course ID. All
“Test” faculty must have “T” in the print control code field.
R03 • UNHOUSED CLASS REPORT: This report displays unhoused se ctions. You
can sort this report by day or begin time.
R04 • ROOM UTILIZATION REPORT: This report is sorted by building and room. The
room capacity is printed in parentheses next to the building and room. You
can sort this report by days or by begin time.
R05 • INVALID COURSES REPORT: Because the course revi ew process o ccurs
during the class schedule-building cycle, previously authorized courses may
become invalid for the semes ter being built. T his report d isplays such
courses.
This report displays all component s of
crosslisted courses. If a component is missing from the schedule, the report
will indicate “no section”. All components should be verified for consistency
R06 • CROSSLISTED COURSES REPORT:
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Academic Resources
in scheduling. N.B.: In order for Schedule25 to group courses correctly, an
instructor must be inserted for all component s of c rosslisted, paired and
multiple sections meeting same time/same place, regardless if they have
been or will be pre-assigned. Use your test faculty IDs when necessar y. Test
faculty
IDs
are:
FIRST
MIDDLE
LAST
FAC ID
BUS
TEST
COLLEGE
900.725.389
CA
TEST
COLLEGE
901.007.099
EDUC
TEST
COLLEGE
901.301.445
ETHS
TEST
COLLEGE
902.966.394
HHS
TEST
COLLEGE
906.615.273
HUM
TEST
COLLEGE
906.621.578
SCI
TEST
COLLEGE
906.668.209
All “Test” faculty must have “T” in the print control field.
R07 • FACULTY WTU REPORT: This report displays faculty workload by section.
Because WTUs for supervision classifications are based on projected
enrollment, faculty whose workload includes supervision sections may
appear with inflated workloads.
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Academic Resources
Schedule Building Checklist
Before finalizing your schedule, you should r un a full se ries of OSB report s to assist
you in auditing your SIMS data. Find OSB reports at www.sfsu.edu/noindex/osb.
Here are some suggestions:
1. R01 Class Schedule Report, R08 Course Master File and R10 Course
Master File - New and Revised
•Are all courses/sections there?
•Are the sections offered on the correct days/times?
•Are print control codes, footnotes, and request for physical features
correct?
•If summer, are session codes correct?
•If course has been transferred, have you used the correct catalog
number?
2. R02 Faculty Class Schedule Report
•Have you double-scheduled anyone?
•Have you brought faculty back from any leaves?
•Have you checked your FERPs?
•Have lecturers with entitlement been re-appointed correctly?
 If you expect Schedule25 to house 1)paired classes, 2)multiple sections
meeting at the same time and same place, or 3)crosslisted classes and
the instructor is not hired, you must insert the test faculty ID for your
college in order to get all parts of the group housed in the same room.
3. R03 Unhoused Class Report
•Are all labs and activities housed?
4. R04 Room Utilization Report
•Are there any day/time conflicts?
•Are your large lectures assigned correctly?
•Are your enrollment limits appropriate for the room you have assigned?
5. Invalid Courses Report
•Any problems with invalid classes must be resolved before schedule
building ends.
6. R06 Crosslisted Courses Report and R09 Crosslisted Course Master File
•Are all parts of the cross list group offered?
•Are times/days/instructors the same on all parts of the cross list?
•If there is no instructor assigned, you must insert the test faculty ID for
your college.
•If course is crosslisted across colleges, consult with college contact
person in other college on enrollment limits, restrictions, etc.
7. R07 Faculty WTU Report
•Are workloads appropriate for faculty appointment?
•Check your FERPs, faculty coming back from leaves.
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Academic Resources
8. Resource Lines
Be sure that resource line numbers and the types of information shown
are correct. Number resource lines by tens for each CS number change;
e.g. Line 10 for CS-1, Line 20 for CS-2. See sample 1. Number resource
lines by twos for other related resource requirements: e.g. line 12, 14, 16,
etc. for data related to line 10. See sample 2. Line 22, 24, 26 for data
related to line 20. Examples of related data are team-taught segments,
or additional meeting times, days, and/or locations.
Sample Screen1:
Sample Screen 2:
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Academic Resources
9. Contact Hours
Verify that the total contact hours (including TBA hours) are correct for
the CS number. (Note: A class hour = 50 minutes.)
CS Number
Course Type
Wkly Class Hrs Per Unit of Credit
01-04, 06
LEC
1
05 (Undergrad) SEM
1
05 (Grad)
SEM or DISC
07-14
ACT
2
15-17
LAB
3
18-21
ACT
More
25, 36
SUPV
78
SUP
1
than 3
-
V (non-traditional)
-
10. ARR in Meeting Days
•For all non –supervision courses that are meeting by arrangement,
scheduling information or at least a contact name/phone
number/website should be contain in the footnote.
•Is the class meeting for the required contact hours based on CS number
and units?
•Where necessary have these classes been included on the request for
pre-assignment?
11. Time Slot Reports
•All large lecture hall assignments and pre-assigned classes count
against your time slot allocation.
•Crosslisted class should be counted in the time slot of the college
offering/paying the class.
12. Pre-assigned Procedure
•If you request a pre-assignment for a disabled faculty member, please
be sure that they have a “Reasonable Accommodation Request Form”
on file in the Office of Disability Programs Unit, located in SSB 109. Forms
are available on the web at http://www.sfsu.edu/~dprc/raform.html.
•Mini-classes (classes that meet only part of the semester) and one-time
meetings scheduled in footnotes (e.g. for online classes) must be
included on the Classes Needing Pre-assigned Rooms Form.
13. Lectures in Labs
You are required to continue housing the same number of
lectures/seminars in lab/activity space as you did in the like prior term.
Lists are distributed at the start of the schedule building cycle.
14. 699s and 899s
•Consider using footnotes 26 and displaying only a single 3 unit section.
Section display on the web schedule is controlled by the Print Control
Code.
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Academic Resources
•Check print control carefully. Students cannot enroll in 699s/899s until
the first day of classes.
15. Restrictive Scheduling Major and Level Codes
Code these during schedule building to avoid having to do it later on
change forms.
16. Weekend Classes
•Weekend classes are defined as meeting anytime from 5:00 p.m. on
Friday through midnight Sunday. Any classes meeting during these times
MUST be coded with University footnote “25” which states: “Weekend
Class: Check class listing for meeting times and days. If not indicated,
refer to other footnotes for scheduling information.”
•For those classes meeting all 15 weekends, (e.g. every Saturday) code
the begin time, end time and “S”, “U”, or “SU” in the days field.
•Classes that meet sporadically throughout the semester (e.g. every
other Saturday, one or two weekends only, etc.) should code “ARR” in
the days field and state specific dates in a department defined
footnote. These classes must be included on the Classes Needing Preassigned Rooms form
17. Online Classes
Should insert “ON” in the building field and “LINE” in the room field. Any
other information should be clearly defined in a department footnote
including any meeting times associated with these classes. These
meeting times must be included on the Classes Needing Pre-assigned
Rooms form.
18. Off Campus Classes
Classes meeting at the Downtown Center should be coded “DOWN” in
the building field and “TOWN” in the room field; use footnote 19 for
location information. Classes meeting at Canada College should be
coded “CAND” in the building field and “COLL” in the room field; use
footnote 21 for location information. All other classes meeting off
campus should insert “OFF” in the building field and “CMPS” in the room
field. Meeting locations, times and/or days should be defined in specific
fields or in a department footnote. If the lecture takes place on campus
and the lab or activity takes place off campus, the lab or activity should
be coded “OFF CMPS”. If a class meets off campus and on weekends,
please use the “OFF CMPS” designation and do not use footnote 25.
36
Academic Resources
Related URLs
1. SIMS on the Web
http://www.sfsu.edu/sims
2. OSB Reports
http://www.sfsu.edu/noindex/osb/osbrpts.htm
3. Class Schedule
http://www.sfsu.edu/online/clssch.htm
4. Class Demand
http://www.sfsu.edu/online/enr_analysis.htm
5. Online Classroom Database
http://at.sfsu.edu/ls/classrooms.php
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Academic Resources